Project Accounting Assistant
About The Position
The Project Accounting Assistant provides project accounting, contract administration, documentation, and general administrative support. The role assists with project setup and file maintenance, processes project-related invoices and billing documentation, and helps ensure billing packages are complete before submission. It also supports project cost tracking, bid activities, document control, and project closeout while maintaining project information in Procore, ERP systems, and other project management platforms. The position is based fully onsite in Las Vegas, Nevada, and is listed as a contract position.
Requirements
- High school diploma or GED required.
- 1–2 years of experience in construction, project accounting, project coordination, contract administration, billing, or a related role.
- Basic understanding of construction projects, contracts, invoices, and billing processes.
- Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and basic spreadsheet troubleshooting and analysis.
- Strong attention to detail and accuracy.
- Ability to manage multiple projects and priorities simultaneously.
- Strong organizational and communication skills.
Nice To Haves
- Experience working for a general contractor or subcontractor.
- Familiarity with construction contracts, lien waivers, and payment applications.
- Experience with Procore or similar construction management software; Procore is a plus.
- Experience using ERP systems for accounting or project administration.
- Experience in property management, manufacturing, facilities, or other project-based environments.
Responsibilities
- Assist with project setup and maintenance of project files and documentation.
- Support contract and subcontract administration activities.
- Process and track project-related invoices, billing, and payment documentation.
- Review billing packages to ensure required documentation is complete prior to submission.
- Maintain subcontractor records, lien waivers, insurance certificates, and other compliance documentation.
- Assist with document control and project closeout documentation.
- Update and maintain project data in Procore, ERP systems, and other project management platforms.
- Create and maintain spreadsheets for project tracking, reporting, and cost monitoring.
- Research and resolve discrepancies related to contracts, billing, and project documentation.
- Support project teams during bid activities by organizing and verifying project information.
- Assist with accounts payable and project cost tracking activities.
- Communicate with project teams, subcontractors, and vendors regarding required project documentation.
- Perform general administrative and project accounting support as needed.
Benefits
- Medical, dental, and vision coverage, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life insurance and AD&D coverage for employees and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off/leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
