Project Accounting Assistant
About The Position
The Project Accounting Assistant supports construction project teams by helping keep project documentation organized, compliant, and financially accurate. The role works alongside experienced Project Accountants and provides hands-on exposure to project accounting, contract administration, billing, cost tracking, and construction operations. The organization describes the team as close-knit and collaborative, with an emphasis on accuracy, communication, training, and development. This is a contract position based in Las Vegas, Nevada, and is fully onsite. The typical schedule falls between 7:00 AM and 4:30 PM, with flexible start and end times depending on personal scheduling needs. The contract is expected to last at least six months, with potential for extension or a longer-term opportunity.
Requirements
- High school diploma or GED.
- 1–2 years of experience in construction administration, project accounting, project coordination, contract administration, billing, or related project support functions.
- Working knowledge of construction projects, contracts, invoices, and billing processes.
- Intermediate Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and SUMIF/SUMIFS.
- Ability to perform basic data analysis and troubleshoot spreadsheets.
- Strong organizational skills and attention to detail.
- Ability to manage multiple projects and competing deadlines.
- Strong written and verbal communication skills.
Nice To Haves
- Experience working for a general contractor or subcontractor.
- Familiarity with lien waivers, payment applications, and construction contracts.
- Experience using Procore or similar construction management software.
- Exposure to ERP systems and project accounting tools.
- Background in property management, manufacturing, facilities, or other project-based environments.
Responsibilities
- Assist with project setup and maintain project files and documentation.
- Support contract and subcontract administration activities.
- Process and track project invoices, billing packages, and payment documentation.
- Review billing submissions for completeness and contract compliance.
- Maintain subcontractor records, insurance certificates, lien waivers, and compliance documentation.
- Assist with document control and project closeout processes.
- Update and maintain project information in Procore, ERP systems, and internal databases.
- Create and maintain Excel spreadsheets for reporting, cost tracking, and project analysis.
- Research and resolve discrepancies involving contracts, billing, and project records.
- Support project teams during bidding activities and project startup.
- Assist with accounts payable and project cost tracking.
- Communicate with subcontractors, vendors, and project stakeholders to obtain required documentation.
- Provide general administrative and project accounting support as needed.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
- Voluntary life and AD&D insurance for employees and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, which may include PTO, vacation, or sick leave, if eligible.
- Flexible start and end times.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
