Project Accounting Specialist

LJA•Katy, TX

About The Position

As a Project Accounting Specialist on LJA’s Accounting team, you will provide accounting and administrative support for Project Managers’ day-to-day activities. The role includes setting up and maintaining projects according to contracted terms; processing client invoices and preparing supporting documentation; submitting compliance reports; managing project and contract records; monitoring subcontractor and intercompany transactions for compliance; assisting with accounts receivable issues; reviewing and processing accounts payable; and performing revenue and job-cost analysis. You will work with Project Managers, administrative support, and management, and complete special projects as requested by a supervisor or manager.

Requirements

At least 2 years of experience in a billing position.
Intermediate experience with Excel and Microsoft Office.

Nice To Haves

Associate degree in Accounting, Finance, or Business Administration preferred.
Experience billing public or government clients.
Experience with ERP project-based accounting systems such as Deltek, Unanet, or BST Global.
Experience submitting invoices through client portals.
Experience in the Engineering or Construction industry.
Ability to work with confidential information.
Strong communication skills.

Responsibilities

Set up and maintain projects according to contracted terms.
Analyze and process weekly and monthly client invoices on lump-sum, time-and-materials, and percentage-of-completion bases, with emphasis on fixed-rate schedules.
Prepare spreadsheet invoices with detailed supporting documentation, including timesheet reports.
Update and submit monthly compliance reports.
Archive documents and maintain records for project files, client agreements, and subconsultant contracts.
Monitor and analyze subconsultant and intercompany invoices, contracts, and insurance certificates to ensure compliance with contract terms and company policies and procedures.
Assist Project Managers and the Collections group with resolving outstanding accounts receivable issues.
Review accounts payable reports, code entries, and track and submit payments according to contracted terms.
Perform revenue and job-cost analysis.
Work directly with Project Managers, administrative support, and management.
Complete special projects as requested by a supervisor or manager.

Benefits

Employee Stock Ownership Plan (ESOP).
Paid time off, paid holidays, and a full office closure between Christmas and New Year’s.
Multiple health and dental plan options, pet benefits, and mental health support.
Paid maternity and parental leave.
Tuition reimbursement and in-house courses.
Referral bonuses.
Company-sponsored volunteer days and philanthropic initiatives.
Memberships to industry organizations.
Internal mobility opportunities for career advancement.
Social events, employee sports teams, and bring-your-kid-to-work day.