Project Accounting Assistant

Aston Carter•Boulder City, NV

13h•$25 - $35•Onsite

About The Position

The Project Accounting Assistant supports project operations, financial administration, and contract management from project startup through closeout. The role provides project accounting and construction administration support, helps maintain accurate and compliant project documentation, and works with project managers, accounting staff, vendors, and subcontractors to keep projects organized and financially on track. The position offers exposure to large-scale construction projects and project management and accounting software.

Requirements

High school diploma or GED.
1–2 years of experience in construction, project accounting, project coordination, contract administration, billing, or a related field.
Working knowledge of construction projects, contracts, invoicing, and billing processes.
Intermediate Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and basic spreadsheet analysis and troubleshooting.
Strong attention to detail and commitment to accuracy.
Excellent organizational, communication, and time-management skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.

Nice To Haves

Experience working for a general contractor, subcontractor, or construction-related organization.
Familiarity with construction contracts, lien waivers, payment applications, and compliance documentation.
Experience using Procore or similar construction management software.
Experience working with ERP systems for accounting, project administration, or job costing.
Background in project-based industries such as construction, property management, manufacturing, or facilities management.

Responsibilities

Support project setup, maintain project files, and manage ongoing project documentation throughout the project lifecycle.
Assist with contract and subcontract administration.
Process and track project-related invoices, billing, and payment documentation.
Review billing packages for completeness before submission.
Maintain subcontractor records, lien waivers, insurance certificates, and other compliance documents.
Assist with document control and project closeout documentation.
Update project information in Procore, ERP systems, and other project management platforms.
Create and maintain spreadsheets for project tracking, reporting, forecasting, and cost monitoring.
Research and resolve discrepancies involving contracts, invoices, billing, and project documentation.
Support bid activities by organizing, tracking, and verifying project information.
Assist with accounts payable and project cost tracking.
Communicate project documentation requirements to project managers, subcontractors, vendors, and internal teams.
Provide general administrative and project accounting support as needed.