Project Accounting Assistant

Aston Carter • Boulder City, NV

13h • $25 - $35 • Onsite

About The Position

The Project Accounting Assistant supports project setup and maintenance, contract and subcontract administration, project billing and invoice processing, compliance documentation, document control, project closeout, cost tracking, and general administrative activities. The position updates project information in Procore, ERP systems, and other project management platforms; maintains tracking and reporting spreadsheets; and works with project teams, subcontractors, and vendors to obtain required documentation and resolve discrepancies. The role is a contract position based fully onsite in Las Vegas, Nevada.

Requirements

• High school diploma or GED.
• 1–2 years of experience in construction, project accounting, project coordination, contracts administration, billing, or a related role.
• Basic understanding of construction projects, contracts, invoices, and billing processes.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and basic spreadsheet troubleshooting and analysis.
• Strong attention to detail and accuracy.
• Ability to manage multiple projects and priorities simultaneously.
• Strong organizational and communication skills.

Nice To Haves

• Experience working for a general contractor or subcontractor.
• Familiarity with construction contracts, lien waivers, and payment applications.
• Experience with Procore or similar construction management software.
• Experience using ERP systems for accounting or project administration.
• Experience in property management, manufacturing, facilities, or other project-based environments.
• Procore experience.

Responsibilities

• Assist with project setup and maintain project files and documentation.
• Support contract and subcontract administration activities.
• Process and track project-related invoices, billing, and payment documentation.
• Review billing packages to ensure required documentation is complete before submission.
• Maintain subcontractor records, lien waivers, insurance certificates, and other compliance documentation.
• Assist with document control and project closeout documentation.
• Update and maintain project data in Procore, ERP systems, and other project management platforms.
• Create and maintain spreadsheets for project tracking, reporting, and cost monitoring.
• Research and resolve discrepancies related to contracts, billing, and project documentation.
• Support project teams during bid activities by organizing and verifying project information.
• Assist with accounts payable and project cost tracking activities.
• Communicate with project teams, subcontractors, and vendors regarding required project documentation.
• Perform general administrative and project accounting support as needed.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for employees and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off and leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED