Project Accounting Coordinator

Hardy Corp•Birmingham, AL

About The Position

Hardy Corporation is seeking an experienced, highly organized, and results-driven Project Accounting Coordinator to join its Accounting Department. This key role manages contract billing, maintains accurate job cost records, oversees accounts receivable collections, and supports the financial administration of construction projects. The successful candidate is detail-oriented, dependable, proactive, and able to manage multiple deadlines in a fast-paced environment while taking ownership of responsibilities and following through to resolve issues.

Requirements

Minimum 5 years of experience in accounts receivable, contract billing, and collections.
Strong understanding of billing processes, accounts receivable aging, and collection procedures.
Exceptional organizational skills and ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail, accuracy, and documentation.
Excellent written and verbal communication skills.
Proficiency in Microsoft Excel and accounting software.
Ability to work independently, prioritize responsibilities, and consistently meet deadlines.

Nice To Haves

Experience in commercial construction, mechanical contracting, or a related industry.
Experience with AIA billing, schedule of values, retainage, and construction change orders.
Familiarity with job cost accounting, percentage-of-completion accounting, and project cost projections.

Responsibilities

Establish new projects in the accounting system, including accurate job setup, contract information, budgets, and required documentation.
Coordinate project bonds, certificates of insurance, and other contractual documentation.
Upload original estimates and budgets and maintain accurate job cost information.
Track contract values, approved and pending change orders, and revised project budgets.
Ensure required documentation is completed and maintained throughout the project lifecycle.
Monitor project cost projections, estimated costs to complete, and budget revisions in coordination with Project Managers.
Review project billing status, under-billings, and outstanding receivables to identify potential concerns.
Support monthly accounting close by ensuring billing, contract values, change orders, and job cost information are accurate and current.
Identify discrepancies and work with Project Managers and Accounting to resolve them.
Manage monthly contract billing for active construction projects, ensuring invoices are accurate, complete, and submitted on time.
Work with Project Managers to review project progress, billing projections, change orders, and monthly billing requirements.
Monitor under-billings and identify opportunities to improve billing and cash flow.
Maintain accurate accounts receivable records and manage collection efforts on outstanding balances.
Monitor aging reports and maintain a company-wide Days Sales Outstanding (DSO) target below 50 days.
Communicate with customers, general contractors, and Project Managers to resolve billing disputes, payment delays, and outstanding balances.
Track retainage balances and pursue timely collection when contract requirements are satisfied.