Project Coordinator & Accounting Technician

All Things HR, LLC•Yakima, WA

4d•$24 - $26•Onsite

About The Position

Fulcrum Environmental Consulting, Inc. is seeking a Project Coordinator & Accounting Technician to join our firm! This position includes both project coordination, accounting support and general office support and is critical to the efficient operations of our offices, projects, and our team. The current responsibilities include approximately: 40% Accounting services, 40% Project related work, and 20% General office responsibilities & everything else. The ideal candidate will be detail oriented, organized, customer service focused, and internally motivated. This position will provide solid structure to the office and requires someone who is willing to tackle whatever the day brings. We are seeking candidates with a team player mentality, confidence in your abilities, and a positive attitude. The successful candidate will be a clear and purposeful communicator. This position is located in our Yakima, Washington office and is considered full-time with a typical schedule of 8 am to 5 pm, Monday through Friday. The position will be in-office and not remote.

Requirements

Bachelor’s degree preferred or equivalent experience of 4 years in business administration, communications, accounting or related field.
Experience with Deltek Vantagepoint ERP or other project-based accounting software a plus.
Intermediate to advanced skills in Microsoft Office 365.
Extensive experience with Excel and Word.
Strong organizational skills.
Attention to detail, strong writing, and editing skills.
Good problem-solving and analytical skills.
Ability to prioritize, handle multiple tasks, and meet deadlines as necessary.
Excellent communication and interpersonal skills.
Ability to work well with others and collaborate with a team.
Experience supporting marketing efforts utilizing various channels such as social media preferred but not required.

Nice To Haves

Experience with Deltek Vantagepoint ERP or other project-based accounting software
Experience supporting marketing efforts utilizing various channels such as social media

Responsibilities

Manage front-office phone, office supplies, mailings, deliveries, and staff communications.
Process timesheets and expense reports to ensure accurate payroll processing and expense reimbursement.
Process accounts payable invoice and payments in the accounting system, prepare and mail paper checks to vendors.
Initiate billable project setup in the accounting system, electronic filing system and paper filing system.
Create invoice summaries for ease of billing and prompt payments.
Collate invoicing backup and assist with invoice delivery.
Manage unit billing of laboratory services.
Actively contact clients about outstanding invoices to minimize late payments.
Record and deposit payments, including credit card payments, to maintain cash flow.
Review and submit staff receipts and vendor invoices routed through the accounting system to applicable staff.
Generate billable project reports and summaries as requested by Project Leads or Management.
Verify and audit spreadsheet data to ensure the accuracy of financial data.
Request certificates of insurance and W-9s from clients to mitigate business risks.
Review contracts and proposals for contract terms and ensure project setup in Vantagepoint.
Support marketing efforts to celebrate the successes of our staff, clients and project partners.
Track and report employee recertification dates and specialty firm recertification dates to management.
Attend staff and project meetings to stay informed on the status of projects and staff assignments.
Other duties as assigned.
Everything else - you’ll help fill in this category with your own skills and interest.