Program Support Specialist

Department of Energy Headquarters•Anchorage, AK

9d•Onsite

About The Position

This position is part of the Department of Energy’s Arctic Energy Office, which serves as DOE’s principal advisor on domestic Arctic issues involving energy, science, and national security. The office coordinates cross-agency efforts and communicates Arctic priorities across the Department and with Arctic stakeholders. The Program Support Specialist manages office logistics and administrative operations, including executive scheduling, space, property, and records management. The role coordinates domestic and international travel in accordance with federal travel regulations and international clearance requirements; monitors operational expenditures and procurement activities; develops informational and outreach materials; and manages executive correspondence and action-tracking systems. The position is not remote, requires occasional travel, and may permit situational telework at the supervisor’s discretion. It is designated Critical (High Risk), requires obtaining and maintaining a Q-level security clearance, and is subject to applicant and random drug testing.

Requirements

U.S. Citizen or National.
For applicants born male after December 31, 1959, certification of Selective Service registration or exemption is required.
Must obtain and maintain a Q-level security clearance; failure to do so may result in separation from federal service.
Subject to applicant testing and random drug testing after appointment.
Meet the specialized experience requirements for either GS-12 or GS-13. For GS-12: at least one year of experience equivalent to GS-11 coordinating day-to-day administrative support, drafting written materials, preparing visual communication materials, and assisting with procurement or purchasing activities.
For GS-13: at least one year of experience equivalent to GS-12 coordinating executive-level office operations, drafting written materials for diverse audiences, creating visual outreach products, and monitoring procurement actions and service contracts for compliance with acquisition standards.
Experience may be paid or unpaid, including qualifying volunteer experience.
Must meet all qualifications and eligibility requirements by the announcement closing date.

Responsibilities

Coordinate administrative operations and office logistics, including executive scheduling, space, property, and records management.
Plan and execute domestic and international travel arrangements in compliance with federal travel regulations and international clearance requirements.
Monitor operational expenditures and procurement activities and track office resources in accordance with federal acquisition guidelines.
Develop reports, briefings, digital content, toolkits, and other informational or outreach materials aligned with agency messaging standards.
Manage executive correspondence and action-tracking systems to support timely coordination, distribution, and completion of high-priority tasks.