Program Support Assistant (Office Automation)

Agricultural Research Service • Madison, WI

4d • Onsite

About The Position

These positions are located within the United States Dairy Forage Research Center for the United States Department of Agriculture (USDA), Agricultural Research Service (ARS) in Madison, WI, Marshfield, WI & Prairie Du Sac, WI. In these positions, you will serve as a personal assistant to the Research Leader (RL) and other professional staff, coordinating a wide variety of administrative and clerical tasks in support of the unit's mission. USDA-ARS scientists work on a wide range of agricultural issues. The agency's research aims to find practical solutions to agricultural problems, often translating scientific findings into tools and technologies that can be used by farmers, ranchers, and food producers. The National Farm Security Action Plan elevates American agriculture as a key element of our nation's national security. This position supports and/or assists the research that is being conducted by USDA-ARS scientists and is considered to be sensitive as the duties require protection of private, controlled unclassified, or proprietary information with a moderate impact degree.

Requirements

• Must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check.
• Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education.
• GS-06 Specialized Experience: at least one year of specialized experience comparable to the GS-05 in the federal service which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is performing administrative and clerical office tasks and procedures; reviewing documentation or materials for grammar, format, and completeness; and coordinating travel arrangements.
• GS-07 Specialized Experience: at least one year of specialized experience comparable to the GS-06 in the federal service which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is advising staff on program administrative procedures ensuring compliance with regulations; participating in program planning support work such as research project coordination or budget coordination; purchasing and procuring supplies and equipment; and preparing travel requests and vouchers for foreign or domestic travel.
• Applicants must be able to type at least 40 words per minute.

Nice To Haves

• If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.
• This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.
• Recruitment or Relocation Incentive may be authorized.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

• Participate in program planning support work such as research project coordination, travel documentation, budget coordination, tracking agreements, and procurement of supplies/equipment.
• Provide human resources administration, training, and advisory services to the RL and professional staff on all program administrative procedures, ensuring compliance with regulations.
• Serve as the primary administrative business process point of contact for the unit.
• Develop and implement new systems or administrative processes to meet unit needs.
• Schedule conferences and meetings which include arranging logistics, preparing agendas, and notifying participants.
• Serve as principal timekeeper for assigned location and provide technical pay and leave advice on routine matters.
• Use a variety of graphics, spreadsheets, and database software packages (e.g., Quattro Pro, Excel, etc.) to obtain statistical data from published reports and manipulate data to produce tables and charts for program management and administrative use.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed