Program Support Analyst I

Unified Government of Athens-Clarke County•Athens, GA

1d•Hybrid

About The Position

The Program Support Analyst I maintains accurate accounting records and performs data analysis for Housing & Community Development. The role monitors grant funding and financial records, helps track agency program accomplishments, uses HUD’s Integrated Disbursement and Information System (IDIS) to complete grant requests, and analyzes data. It also helps develop accounting and bookkeeping policies, procedures, and systems to support legal compliance and timely receipt of funds, and serves as a liaison among the department, government, the public, and other parties. The position supports accounting and financial management for departmental accounts, subrecipient and community housing development organization funds, and federal and state grants. Work includes preparing and reviewing financial records and reports, assisting with budgets, reimbursements, payroll, accounts payable, purchase card transactions, grant and program reporting, and monitoring financial and procurement compliance. Other related duties may be assigned. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Hybrid remote work is available after successful completion of the six-month probationary period. Work on religious holidays may be required, and regular, predictable attendance is required.

Requirements

Associate degree in Business Administrative Technology, Accounting, or an equivalent field of study, plus three years of accounting or secretarial experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Valid driver’s license.
Knowledge of financial policies and procedures, particularly federal financial standards and best practices.
Knowledge of financial and federal funding terminology and financial reports, statements, reconciliations, and related procedures.
Ability to use Microsoft 365 and financial management software.
Knowledge of federal reporting and financial systems, such as LOCCS, IDIS, HHGMS, and SAM.gov.
Ability to compile, organize, prepare, and maintain records, reports, and information in accordance with departmental and governmental regulations.
Ability to communicate effectively with supervisors and staff, use independent judgment, perform mathematical calculations, and use computers and related applications.
Ability to plan, organize, and prioritize assignments; understand and apply departmental regulations and procedures; and provide excellent customer service.
Regular and predictable attendance and the ability to work cooperatively with others.
Ability to perform the stated sedentary-work physical requirements, including operating office equipment and performing occasional exertion of up to 10 pounds.

Responsibilities

Assist in developing policies, procedures, and accounting systems to maintain accurate departmental, subrecipient, and CHDO accounts in compliance with applicable state and federal rules.
Support maintenance of IDIS to set up and track Community Development Block Grant (CDBG) and HOME funds.
Maintain current account balances; analyze transactions and prepare journal entries to track receipts and expenditures.
Assist with quarterly budget reviews and analysis to ensure expenditures align with departmental and grant budget requirements.
Maintain accounting records for departmental funds and assist with journal entries and financial statements for HUD reporting.
Support creation and submission of Consolidated Plans, Annual Action Plans, and Consolidated Annual Performance and Evaluation Reports.
Post grant account transactions, request reimbursements from federal and state agencies, and complete second reviews of assigned reimbursements.
Maintain departmental reporting and coordinate the budget calendar with the program calendar to plan and monitor standard reports.
Assist with recommendations and monitoring of departmental financial performance measures.
Prepare financial data for grant applications and help ensure compliance with grant financial reporting requirements.
Assist with biweekly payroll processing.
Monitor, prepare, verify, and process accounts payable and purchase card transactions; code and classify transactions to the appropriate fiscal year in accordance with generally accepted accounting principles.
Analyze financial performance and data to assess whether programs and subrecipients effectively use available funds.
Review subrecipient financial records and reports and recommend refinements to support HUD financial, reporting, and procurement compliance and sound management practices.
Assist with annual on-site monitoring of subrecipients’ accounting and procurement practices.
Help prepare responses to HUD audit findings and concerns, particularly those related to accounting and procurement.
Review CDBG expenditures and undrawn grant balances against applicable limits.
Review monthly administrative expenses to ensure available administrative grants are used before general fund monies, and monitor CDBG and HOME planning and administration expense limits.
Monitor HOME grants to ensure the county provides its appropriate share of matched contributions.
Monitor public service expenses against the applicable CDBG limit.
Prepare monthly and annual revenue and expenditure statements for management reports.
Assist with financial and administrative aspects of departmental employee onboarding and offboarding.
Perform other related duties as required.