Program Specialist I

Texas A&M • Dallas, TX

2d • Hybrid

About The Position

The Program Specialist I provides specialized administrative and program support at the Texas A&M Transportation Institute’s Dallas office and supports the Air Quality and Environment Division. The position works under general supervision. Continued employment is contingent upon the availability of funding and satisfactory performance.

The role creates and delivers research reports, proposals, and other complex documents; serves as the Urban Office Liaison, supporting supervisors and coordinating with Facilities, Human Resources, and Information Technology; addresses logistics and office operations; provides division support; monitors project financials, expenses, and effort allocation; and develops operational procedures.

The primary work station is TTI Dallas at 12700 Park Central, Suite 1000, Dallas, Texas. Employees must work in person at this location for their first 30 days. After that, a hybrid arrangement may be approved at the agency’s discretion, subject to policy, operational needs, and supervisory approval. Physical presence in the main suite is required Tuesday through Thursday from 8:30 a.m. to 4:30 p.m. Remote work is permitted Mondays and Fridays unless business needs require an in-office presence.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• No prior experience required.
• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Attention to detail and sound judgment.
• Proficiency in word processing, spreadsheet, presentation, and email applications.
• Ability to perform common office functions, communicate frequently with others in the workplace, and operate a computer and other office productivity machinery.
• In-person presence in the main suite Tuesday through Thursday from 8:30 a.m. to 4:30 p.m.; remote work is permitted Mondays and Fridays unless business needs require otherwise.

Nice To Haves

• Previous experience working in administrative or research support.
• Three years of related work experience in a business environment or administration.
• Proficiency in Microsoft Office Suite and database applications.
• Experience editing technical reports, supporting proposal development, creating presentations, and ensuring Section 508 accessibility compliance.

Responsibilities

• Create and deliver high-quality research reports, proposals, and other complex documents.
• Serve as Urban Office Liaison for the Dallas Urban Office, providing administrative support to supervisors and partnering with Facilities, Human Resources, and Information Technology to foster a collaborative environment.
• Identify and solve logistics and office operations issues.
• Provide administrative and program support to the Air Quality and Environment Division.
• Monitor and audit project financials, expenses, and effort allocation to ensure accuracy, compliance, and efficient resource utilization.
• Develop and continuously improve operational procedures.
• Perform other duties as assigned.

Benefits

• Health coverage options for employees and their families.
• Other benefit programs offered through The Texas A&M University System.
• Hybrid work environment and telecommuting, subject to agency policy and approval.
• Flexible work hours.
• Leadership development and wellness programs.
• Data allowance and home office equipment reimbursements.
• Relocation assistance, if eligible.
• Tuition reimbursement, if eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level