Program Specialist I

Texas A&M Transportation Institute • Dallas, TX

3d • Hybrid

About The Position

The Program Specialist I, under general supervision, provides specialized administrative and program support at the Texas A&M Transportation Institute’s Dallas office and the Air Quality and Environment Division. Continued employment is contingent upon the availability of funding and satisfactory performance.

The role creates and delivers research reports, proposals, and other complex documents; serves as the Urban Office Liaison for the Dallas Urban Office; supports supervisors and works with Facilities, Human Resources, and Information Technology on office operations; provides division-level administrative and program support; monitors project financials, expenses, and effort allocation; and develops and improves operational procedures.

The position is based at TTI Dallas, 12700 Park Central, Suite 1000, Dallas, Texas. Employees must work in person at this location for their first 30 days. After that, a hybrid arrangement may be approved at the agency’s discretion. Physical presence in the main suite is required Tuesday through Thursday, 8:30 a.m. to 4:30 p.m. Remote work is permitted Mondays and Fridays unless business needs require in-office attendance.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• No prior experience required.
• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Attention to detail and sound judgment.
• Proficiency in word processing, spreadsheet, presentation, and email applications.

Nice To Haves

• Previous experience in administrative or research support.
• Three years of related work experience in a business environment or administration.
• Proficiency in Microsoft Office Suite and database applications.
• Experience editing technical reports, supporting proposal development, creating presentations, and ensuring Section 508 accessibility compliance.

Responsibilities

• Create and deliver high-quality research reports, proposals, and other complex documents.
• Serve as Urban Office Liaison for the Dallas Urban Office, providing administrative support to supervisors and partnering with Facilities, Human Resources, and Information Technology to foster a collaborative environment.
• Identify and solve problems related to logistics and office operations.
• Provide administrative and program support to the Air Quality and Environment Division.
• Monitor and audit project financials, expenses, and effort allocation to ensure accuracy, compliance, and efficient resource utilization.
• Develop and continuously improve operational procedures.
• Perform other duties as assigned.

Benefits

• Health coverage options for employees and their families, and other benefit programs through The Texas A&M University System.
• Hybrid work environment and telecommuting, subject to agency policy, operational needs, and supervisory approval.
• Flexible work hours.
• Leadership development and wellness programs.
• Data allowance and home office equipment reimbursements.
• Relocation assistance, if eligible.
• Tuition reimbursement program, if eligible.
• Family-friendly work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level