Program Project Coordinator
About The Position
Under the direction of the Manager, the Program Project Coordinator assists with managing projects and programs that support the organization and integration of Stanford Hospital and Clinics departments. The role provides leadership in financial management, human resources, communications, purchasing, inventory management, and other department support. It coordinates projects and activities and serves as a liaison to customers, other departments, and vendors, maintaining strong, positive working relationships. The coordinator manages project reporting and schedules, ensures appropriate use of company resources, documents project phases, and directs individual projects and workshops or committee meetings. The role also supports administrative processes, recruitment and personnel paperwork, supplies and equipment inventory, events, and requests involving communications, housekeeping, engineering, and maintenance. The position participates in assigned projects and performs other related work as assigned. Stanford Health Care employees are expected to follow C-I-CARE standards and support an exceptional patient and family experience. The position is based at Stanford Health Care.
Requirements
- High school diploma or equivalent required.
- Two to five years of experience interacting with clients, customers, and/or patients in a complex environment.
- Excellent organizational and problem-solving skills, including the ability to prioritize multiple and diverse tasks and manage changing priorities.
- Ability to take direction and work effectively independently and collaboratively.
- Demonstrated ability to independently seek out and obtain information.
- Ability to exercise good judgment and discretion in confidential situations.
- Excellent written and verbal communication skills; ability to communicate clearly and maintain professional composure with varied individuals.
- Professional approach to work and sense of responsibility for assigned duties.
- Ability to prepare and manage accurate file systems consistent with standard office practice.
- Ability to apply critical thinking and time-management principles to develop effective work plans and achieve goals.
- Demonstrated ability and interest in learning new software programs as required.
- Intermediate proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and office equipment such as a Meridian phone system, copiers, and facsimile machines.
- Ability to follow safety policies and procedures and incorporate ergonomic principles in work habits.
Nice To Haves
- Bachelor’s degree preferred.
- Extensive knowledge and understanding of hospital and clinic organization preferred.
Responsibilities
- Manage project reporting, schedules, resources, and documentation of project phases.
- Coordinate departmental project activities and manage individual projects as they arise.
- Identify additional opportunities and provide direction on them; present results and manage or facilitate workshops and committee meetings.
- Provide leadership and expertise regarding administrative processes and paperwork flow within Stanford Hospital and Clinics.
- Provide policy and procedure expertise as requested by the Management Team.
- Ensure timely submission of personnel evaluations and paperwork; coordinate hiring and initial department orientation, and review departmental HealthStream Course compliance.
- Oversee allocation of equipment and supplies, facilitate periodic inventory reviews, prepare facility reports as requested, and track and present cost-management efforts at staff meetings.
- Manage events.
- Coordinate departmental support requests involving communications, housekeeping, engineering, and maintenance, and work with representatives to ensure quality, timely work.
- Serve as the STAR representative, coordinating installation and maintenance of data and phone communication.
- Ensure new hires have needed resources in the right place at the right time.
- Participate in assigned projects and complete them within requested timeframes; perform other related work as assigned.
- Follow safety policies and procedures and incorporate ergonomic principles into work habits.
- Execute C-I-CARE standards to support an exceptional patient and family experience.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
