Program Project Coordinator

Covenant House California•Los Angeles, CA

11d•$70,304 - $73,304

About The Position

Covenant House California (CHC) is a nonprofit organization that provides sanctuary and a full continuum of support to young people ages 18–24 who are overcoming homelessness. CHC is committed to an inclusive, affirming, and equitable environment for youth and staff, and to advancing anti-racism. The Program Project Coordinator provides high-level administrative and programmatic support to the Chief Program Officer (CPO), helping manage the CPO’s calendar, communications, and daily priorities. The role also supports the Northern and Southern California Senior Vice Presidents (SVPs) with special projects, policies and procedures, and other duties that strengthen program operations and consistency across the state. The position combines executive administrative support—including calendar management, meeting logistics, audit preparation, meeting notes, and travel coordination—with ownership of program-focused projects assigned by the CPO. The coordinator helps maintain information flow, track deadlines, organize trainings and professional development logistics, and keep the Program Division’s administrative systems operating effectively. The role requires strong organization, attention to detail, sound judgment, discretion, and the ability to anticipate executive needs in a fast-paced, mission-driven environment. Occasional travel across CHC sites in Northern and Southern California is required.

Requirements

At least 3 years of experience preferred as a Project Manager or in a senior administrative position, ideally supporting a senior executive.
Strong organizational and project management skills, including the ability to manage competing priorities under tight timelines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and SharePoint, and comfort learning new systems such as HMIS and ETO.
High discretion and sound judgment when handling confidential or sensitive information.
Willingness and ability to travel occasionally across CHC sites in Northern and Southern California.
Ability to anticipate executive needs, follow through on details without close supervision, build relationships, and adapt between administrative and project work in a fast-paced environment.

Nice To Haves

Experience in a mission-driven or nonprofit organization is preferred but not required.

Responsibilities

Manage the CPO’s calendar, scheduling, travel planning, and related logistics, and support SVP administrative needs.
Coordinate logistics for meetings led or attended by the CPO, including agendas, preparation, action items, and follow-ups.
Draft PowerPoint presentations, briefing documents, talking points, meeting materials, one-pagers, and presentation decks as directed by the CPO.
Organize and maintain the CPO’s SharePoint folders and internal filing systems.
Own and manage program-focused special project assignments from planning through completion.
Coordinate logistics and follow-up for the CPO’s tours, speaking engagements, and site visits.
Track action items and deadlines on the CPO’s behalf to keep cross-department work moving forward.
Assist with grant and funder reporting by gathering information and compiling draft materials in collaboration with the Development team.
Maintain tracking tools and attendance systems supporting professional development and training, at the CPO’s direction and in partnership with the Senior Director of Program Training & Professional Development.
Support onboarding logistics for new program leaders, including scheduling, materials, and checklists.
Help maintain and distribute policy and procedure updates, including notes and follow-ups from relevant Covenant House International calls.
Maintain internal tracking and reporting tools used by the CPO to organize the division.
Take notes and minutes at meetings attended by the CPO and distribute follow-up items.
Serve as a delegated point of contact for internal and external inquiries directed to the CPO.
Process the CPO’s expense reports and reimbursements, and help track program-related invoices and budgets.
Provide day-to-day administrative support to the CPO and SVPs, and perform other duties as assigned to support the organization’s mission and priorities.