Senior Program Project Coordinator

Stanford Health Care•Menlo Park, CA

7d•$47 - $62•Hybrid

About The Position

Stanford Health Care is seeking a Senior Program Project Coordinator for its Activations and Operational Integration (AOI) team. The role supports project delivery for clinical and administrative space activations, hospital tours, and facilities governance, helping ensure that hospitals, clinics, and other spaces are ready to operate effectively from day one. The team uses standardized procedures, proactive risk management, and cross-functional coordination to align workflows, facility capabilities, and stakeholder expectations. Senior Program Project Coordinators manage daily activities for complex organization-wide projects alongside project and senior project managers, and independently manage smaller projects. They coordinate project team members, deliverables, resources, equipment, and information; monitor schedules, budgets, risks, issues, and escalations; and use independent judgment to resolve or triage concerns. The position also supports departmental operations and is responsible for communications, documentation, meeting leadership, and successful execution of activation-related work. The position is based at Stanford Health Care in Menlo Park, California, and is listed as hybrid, full-time, day shift, 08-hour schedule. The stated base pay scale generally starts at $47.32–$61.52 per hour. Final pay depends on factors including internal equity, experience, education, specialty, and training.

Requirements

Experience with medium- to large-scale projects: 3 years required.
Excellent communication and project management skills: 3 years required.
Expert-level use of Microsoft products such as Word, Excel, PowerPoint, and Visio: 7 years required.
Ability to communicate vetted information at all organizational levels and with internal and external vendors.
Ability to manage multiple tasks and projects simultaneously across various platforms and to understand information flow and solve problems under pressure.
Ability to manage conflict, adapt and troubleshoot in a fast-changing environment, and work with ambiguity.
Experience working in a team environment and interacting with senior and executive-level staff.
Experience managing work and relationships in a volatile environment, managing individuals and project teams, and using project management tools and departmental or organizational resources.
Strong relationship-building and stakeholder-management skills; independent and critical thinking.
Advanced written and verbal communication and facilitation skills.
Ability to read, understand, and follow instructions with minimal direction and work effectively with differing personalities and management styles.
Knowledge of project resource management and utilization, and financial and business acumen.
Advanced proficiency with the tools required by the organization’s project management information system and ability to ensure effective tools are in place to monitor project performance.
Advanced ability to provide performance reporting to customers and the company to monitor project progress.

Nice To Haves

Bachelor’s degree from an accredited institution or five years of applicable experience.
Five years of progressively responsible and directly related work experience preferred.
Five years of project scheduling experience using a project management tool such as MS Project or Primavera preferred.
Healthcare experience preferred.
Strong organizational and problem-solving skills, ability to manage multiple priorities, advanced communication skills, professionalism, attention to detail, and adaptability.
Expert skill with Outlook scheduling, Webex, telepresence, and other technology.

Responsibilities

Independently manage smaller-scale projects and take responsibility for successful project outcomes and activation-related opening activities.
Direct project team members, plan day-to-day activities, allocate work, and ensure team members have the tools, processes, and standard work needed to complete tasks.
Coordinate project tasks, identify owners and schedules, resolve impediments as appropriate, track missed deadlines, assess impacts, and develop mitigation efforts.
Develop initial project schedules, resolve scheduling conflicts, identify interdependencies, and adjust timelines and tools as needed.
Use independent judgment to triage critical issues, escalations, and action items.
Update project status, schedules, IMP, timelines, issues and risks, escalations, next steps, accomplishments, and budget information in project management tools.
Coordinate and lead project committees, workgroups, task forces, and other meetings; manage complex scheduling; and prepare meeting and education-session materials.
Orchestrate project events such as dress rehearsals, mock surveys, mock moves, and first-patient-day activities.
Provide input on resource needs, identify budget issues, and work with Financial Analysts as needed.
Coordinate with operational department representatives to ensure timely completion of quality work.
Maintain ongoing project communications and updates, serving as the source of truth for project communications.
Draft ongoing and ad hoc communications and newsletters, and maintain communication links with relevant parties.
Maintain project logistics and calendars, including renderings, presentations, meeting notes, action items, and schedules.
Update internal and external communications regarding shared workplans; track and audit schedules and deadlines.
Maintain document version control.
Support Stanford Health Care’s C-I-CARE standards and exceptional patient and family experience principles in interactions with patients, families, colleagues, and stakeholders.