Program Project Coordinator

Stanford Health Care•Palo Alto, CA

6d•$45 - $59•Hybrid

About The Position

Under the direction of the Manager, the Program Project Coordinator assists with managing projects and programs that support Stanford Hospital and Clinics’ organization and departmental integration. The role provides leadership in financial management, human resources, communications, purchasing, inventory management, and other department support. It coordinates projects and activities and serves as a liaison to customers, other departments, and vendors, building strong, positive working relationships. The coordinator manages project reporting and schedules, oversees appropriate use of company resources, and documents project phases. The position also supports administrative processes, recruitment and personnel paperwork, equipment and supply allocation, inventory reviews, cost-management efforts, events, and requests for cross-departmental support. The role participates in assigned projects and other related work, completing assignments within requested timeframes.

Requirements

High school diploma or equivalent required.
Two to five years of experience interacting with clients, customers, and/or patients in a complex environment.
Excellent organizational and problem-solving skills, including the ability to prioritize multiple and diverse tasks and manage changing priorities.
Ability to take direction and work effectively independently and collaboratively.
Ability to independently seek out and obtain information.
Good judgment and discretion in confidential situations.
Excellent written and verbal communication skills; ability to communicate clearly and maintain professional composure with diverse individuals.
Professional approach to work and a sense of responsibility for assigned duties.
Ability to prepare and manage accurate file systems consistent with standard office practice.
Ability to use critical thinking and time-management principles to develop effective work plans and achieve goals.
Demonstrated ability and interest in learning new software programs.
Intermediate proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and with office equipment such as a Meridian phone system, copiers, and facsimile equipment.
Ability to follow safety policies and procedures and incorporate ergonomic principles in work habits.

Nice To Haves

Bachelor’s degree preferred.
Extensive knowledge and understanding of hospital and clinic organization preferred.

Responsibilities

Manage project reporting, schedules, resource use, and documentation of project phases.
Coordinate departmental project activities and manage individual projects as they arise.
Provide direction regarding additional areas of opportunity; present results and facilitate workshops and committee meetings.
Provide leadership and expertise regarding administrative processes and paperwork flow within Stanford Hospital and Clinics.
Provide policy and procedure expertise to the Management Team as requested.
Ensure timely submission of evaluations and personnel paperwork; coordinate hiring, initial department orientation, and review of departmental HealthStream Courses compliance.
Oversee allocation of equipment and supplies, facilitate periodic inventory reviews, prepare facility reports, and track and present cost-management efforts at staff meetings.
Manage department events.
Coordinate departmental support requests involving communications, housekeeping, engineering, and maintenance; coordinate installation and maintenance of data and phone communication as the STAR representative; and help ensure timely, quality work and resources for new hires.
Participate in assigned projects and complete them within requested timeframes; perform other related work as assigned.
Follow safety policies and procedures and incorporate ergonomic principles in work habits.
Apply Stanford Health Care’s C-I-CARE standards in interactions with patients, families, and colleagues.