Program Management Information Systems (PMIS) Coordinator

Stantec

3d•Onsite

About The Position

Stantec is currently seeking a PMIS Coordinator to support the administration, maintenance, and day-to-day operation of Program Management Information Systems (PMIS) used on major infrastructure and capital programs. This role is ideal for an individual with experience using PMIS platforms who enjoys working with project teams, managing document workflows, and ensuring the integrity and quality of project information. The PMIS Coordinator will work closely with project teams, document control staff, project controls professionals, clients, and software vendors to support the effective use of PMIS platforms and adherence to project governance requirements. The role will also support document control and PMIS activities during planning, design, construction, contract administration, and field investigation phases of projects.

Requirements

1-2 years of experience using PMIS platforms such as Kahua, e-Builder, Procore, Unifier, or similar systems.
Knowledge of PMIS workflows, document management, records administration, and approval processes.
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and a good understanding of business applications and information systems.
Strong attention to detail with the ability to identify document control issues.
Strong organizational, communication, and customer service skills.
Demonstrated ability to learn new systems and follow established processes.
Interest in project management, project controls, and digital project delivery.

Nice To Haves

Experience supporting construction, engineering consulting, infrastructure, or capital projects.
Experience coordinating RFIs, submittals, transmittals, document review workflows, and construction-related documentation.

Responsibilities

Monitor PMIS workflows and ensure project records progress through established review and approval processes.
Support document control and PMIS workflows throughout project delivery, including construction, contract administration, and field investigation phases.
Coordinate RFIs, submittmits, transmittals, project correspondence, and approval workflows within the PMIS.
Perform quality assurance and data validation reviews to ensure project records, forms, and project documents.
Ensure project documentation is properly organized, stored, retained, and managed in accordance with document control procedures and project requirements.
Monitor compliance with PMIS standards, document control procedures, and project governance requirements.
Provide PMIS user support and assist in resolving workflow, data quality, and document control issues.
Coordinate with PMIS providers to investigate and resolve technical, system, and workflow issues.
Develop training materials, support end-user training, and communicate system updates and guidance to users.
Ensure project documentation is properly organized, stored, retained, and managed in accordance with document control requirements.
Support project teams during PMIS rollouts, process improvements, and continuous improvement initiatives.
Support PMIS testing, upgrades, integrations, rollouts, and continuous improvement initiatives.
Maintain accurate project records and support project teams throughout the project lifecycle.
Collaborate with Project Management, Program Controls, Project Controls, and Document Control teams to support effective PMIS utilization.
Participate in client meetings, workshops, and occasional site visits as required.