Program Coordinator

Rice University•Houston, TX

12d•$59,000 - $65,000•Onsite

About The Position

The Liu Idea Lab for Innovation & Entrepreneurship (Lilie) at Rice University is hiring a Program Coordinator to support program managers and leadership in coordinating and executing its programs and events. The role contributes ideas during early brainstorming and planning, handles day-to-day operational work, and helps deliver events. It coordinates logistics with the Lilie team and campus partners, manages ordering and expense processes for team and program supplies, supports program operations and budgets, and helps maintain Lilie’s physical spaces. The coordinator also supports student and alumni founders during programming and office hours, advising them when appropriate and connecting them with mentors when additional expertise is needed. Lilie supports Rice students, faculty, and alumni across all majors and degree programs through experiential courses, programs, resources, competitions, and accelerators focused on entrepreneurship, innovation, venture capital, and research commercialization. The role is exclusively on-site, and occasional night and weekend work may be required to support students on a residential college campus. This is a full-time, benefits-eligible, two-year term-limited position; continued employment depends on renewal of funding. The proposed salary is $59,000–$65,000, commensurate with experience and qualifications. The position is exempt from overtime under the FLSA.

Requirements

Bachelor’s degree, or equivalent additional related experience on a year-for-year basis.
At least two years of related experience in entrepreneurship, operations, student experience, or work at an early-stage company, or equivalent additional related education on a year-for-year basis.
Ability to develop and initiate new strategies.
Advanced problem-solving skills, including creating contingency plans and handling issues as needed.
Strong verbal and written communication skills.
Ability to work under pressure and manage multiple projects simultaneously.
Strong organizational and time-management skills.
Ability to work independently and as part of a team to meet deadlines and schedules.
Strong client-service orientation and attention to detail.
Ability to develop complex or multiple program partnerships and funding sources.
Knowledge of budget management and financial planning.
Collaborative, proactive, and service-oriented approach, with opinions adaptable to new information.

Nice To Haves

Experience working in an institution of higher education.
Experience working with startups and/or entrepreneurs.

Responsibilities

Administer program operations to ensure efficient, effective, and productive operations.
Create and implement plans to achieve program objectives and mission.
Interpret and implement policies and regulations, ensure compliance, and recommend changes to procedures and processes.
Analyze data, identify trends, develop reports, and recommend and implement improvements aligned with institutional mission and goals.
Create and implement outreach plans that may include relationship development, communications, event management, and conference management.
Support relationship development with internal and external entities.
Create budget plans, monitor and approve expenditures, develop reports, conduct analyses, and manage and maintain financial records.
Coordinate the ordering and expensing of team and program supplies.
Coordinate logistics with the Lilie team and partners across campus, and support the planning and execution of programs and events.
Help student and alumni founders with their businesses during Lilie programming.
Coordinate Lilie physical spaces, including room reservations and ensuring spaces are properly equipped and set up for classes, events, and programs.
Advise student, alumni, and faculty founders during programming and office hours, and connect them with mentors when needed.
For academic programs, may assist with graduate recruitment and admissions, student records, curriculum support, accreditation, scholarships and fellowships, and monitoring student progress.
Perform other duties as assigned.