Program Coordinator, Global Programs

MIT • Cambridge, MA

1d

About The Position

The Program Coordinator in MIT Sloan’s Office of Global Programs coordinates the planning and delivery of recurring international academic programs. The role maintains program schedules, project plans, deadlines, participant records, and operational documentation, and supports participants before, during, and after programs. Support includes visa coordination, communications, systems onboarding, and on-site assistance.

The coordinator manages faculty teaching logistics, course materials, copyright permissions, classrooms, travel, and follow-up. The role also organizes program events, company visits, meals, transportation, graduation activities, supplies, and branded materials. It collaborates with internal teams, vendors, external organizations, and senior MIT stakeholders; troubleshoots operational issues; manages schedule changes; and escalates significant concerns appropriately.

Requirements

• Bachelor’s degree.
• A minimum of two years of relevant program, project, event, or higher-education administration experience.
• Ability to manage complex, overlapping activities and deadlines accurately and with limited supervision.
• Excellent organizational, written, verbal, and interpersonal communication skills.
• Strong judgment, initiative, and attention to detail, with the ability to respond calmly to changing circumstances.
• Experience supporting faculty, students, senior leaders, international participants, or external organizations.
• Proficiency with standard office and project-management technology.
• Ability to collaborate across teams and provide on-site support during intensive program periods, including occasional early mornings or evenings.

Responsibilities

• Coordinate the planning and delivery of recurring international academic programs.
• Maintain program schedules, project plans, deadlines, participant records, and operational documentation.
• Support participants before, during, and after programs, including visas, communications, systems onboarding, and on-site assistance.
• Coordinate faculty teaching logistics, course materials, copyright permissions, classrooms, travel, and related follow-up.
• Organize program events, company visits, meals, transportation, graduation activities, supplies, and branded materials.
• Collaborate with internal teams, vendors, external organizations, and senior MIT stakeholders.
• Troubleshoot operational issues, manage schedule changes, and escalate significant concerns appropriately.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level