Coordinator, Global Programs

Equality Fund

1d•Remote

About The Position

The Coordinator, Global Programs keeps the Global Programs team organized and on track so colleagues leading grantmaking and accompaniment portfolios can focus on their partners. Reporting to the Director, Program Strategy, the coordinator is the team’s main link with Communications, Finance, Philanthropy, and Strategy, and supports the coordination and continuous improvement of team operations. The role offers hands-on experience across the organization and may suit someone interested in developing coordination expertise or exploring a future area of specialization. The position supports grantmaking administration, partner communications, event and gathering logistics, and day-to-day team operations. It is remote within Canada and involves mostly computer-based work, with travel up to twice per year for a total of up to two weeks annually. Occasional evening or weekend work may be required to coordinate across time zones. The role is full-time and indefinite.

Requirements

Must be legally eligible to work in Canada.
Must be available to travel up to twice per year, for up to two weeks total per year.
Must be willing and able to work remotely on mostly computer-based work.
Strong organizational skills and ability to manage complexity.
Effective written communication skills and ability to develop policies and procedures that simplify internal and external processes.
Professional working proficiency in English.
Ability to learn and use multiple platforms, including project management software, data analytics software, collaboration suites or platforms, enterprise resource planning systems, customer relationship management platforms, and generative AI.
High ethical standards, integrity, honesty, and ability to handle sensitive information confidentially.
Commitment to the Equality Fund’s values, including anti-racism, anti-oppression, and intersectionality; feminist leadership; accountability; and radical love.
Flexibility and responsiveness, including ability to adapt processes to changing organizational priorities and seek and integrate feedback while developing adaptability and a growth mindset.
Ability to process information across multiple mediums, including sensitive partner information, and switch contexts as needed.
High emotional intelligence and ability to build trust, foster collaboration, and navigate complex interpersonal dynamics.
Strong coordination and problem-solving skills, including ability to identify issues and contribute to solutions.
Occasional evening and/or weekend work may be required when coordinating with people in other time zones.

Nice To Haves

Understanding of feminist issues, advocacy, movement building, and/or women’s rights organizations.
Professional working proficiency in French, Spanish, or another language.
Experience with project management platforms, customer relationship management (CRM) platforms, Canva, and PowerBI.

Responsibilities

Assist with preparing grant dockets, docket presentations, and approval packages, and keep records organized and accessible.
Log the team’s engagements with grantee partners in Salesforce to maintain accurate tracking of non-financial relationship information.
Triage incoming requests in the organization’s general inbox and correspondence from grantee partners, directing them to the appropriate people.
Draft emails, letters, and e-blasts for partners and internal audiences.
Coordinate logistics for team retreats, grantee gatherings, site visits, and conferences, both virtual and in person, including timelines, budgets, travel, registration, venues, catering, and per diems.
For online meetings, prepare agendas and slides, facilitate breakout rooms and polls, and troubleshoot technology.
Identify mission-aligned vendors and local partners for in-person activities, especially outside Canada.
Coordinate translation and review of translated materials as needed.
Coordinate day-to-day team operations, including scheduling, team meetings, timelines, briefing notes, and presentations.
Coordinate with Finance on procurement, budgets, contracts, invoices, expense claims, payments, and purchase orders.
Work with consultants and contractors to keep their contracts on track, and order items from approved vendors.
Identify administrative processes that could be simplified and help improve team systems and procedures.
Represent Global Programs on internal working groups when needed.