Program Coordinator - Medical Education Office (Department of Medicine
About The Position
The Program Coordinator provides administrative support to the Medical Education Office in the Department of Medicine, helping ensure the smooth and efficient operation of the office. The role focuses on event coordination, expense reporting, purchasing, and other day-to-day administrative needs. The coordinator manages the residency mentoring program for approximately 200 residents and faculty mentors, supports four career-specific residency tracks, and coordinates medical education events for undergraduate medical education, fellowship, and the Department of Medicine. The role also supports the annual fellowship process, educational conferences, and the Edward S. Cooper Visiting Clerkship program. General duties include ordering supplies and program materials, maintaining resident areas, arranging catering, proctoring medical exams, and providing office cross-coverage.
Requirements
- Bachelor of Arts degree and 2 to 3 years of experience, or an equivalent combination of education and experience.
Responsibilities
- Manage the residency mentoring program for 200 residents and associated faculty mentors, including program assessment, administrative support, and expense reporting.
- Collaborate with the Associate Program Director on revamping the mentoring program.
- Submit expense reports for twice-yearly subspecialty mentoring events in Cardiology, Hematology Oncology, Gastroenterology, and Pulmonary.
- Provide administrative management for the Global Health, Medical Education Leadership Track (MELT), Quality, Safety, and Value (QSV), and Urban Health Equity residency tracks.
- Manage elective track blocks and room reservations, liaise between residents and outside training sites, and submit track-related expense reports.
- Coordinate undergraduate medical education, fellowship, and Department of Medicine-wide medical education events, including reserving spaces, arranging catering, liaising with vendors, and submitting invoices and purchase orders.
- Submit purchase orders, non-purchase orders, check requests, and expense reports for residents, Chief Medical Residents, and program leadership.
- Place special orders throughout the year, including ACP memberships, MKSAP subscriptions, graduation frames, white coats, and fleece jackets.
- Maintain resident areas, coordinate daily lunches and other catering, and proctor undergraduate and graduate medical examinations.
- Provide office cross-coverage for two other Medical Education Administrative Coordinators.
- Coordinate the annual fellowship process with the Internal Medicine Program Director, including scheduling mock interviews and preparing fellowship letters for more than 40 trainees.
- Collaborate with five Chief Medical Residents to coordinate faculty participation in daily educational conferences.
- Coordinate the Edward S. Cooper Visiting Clerkship program, including collating applications for faculty review and submitting guest-travel reimbursements through the non-PO reimbursement system.
- Perform additional duties as assigned.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts for eligible health care and dependent care expenses
- Tuition assistance for employees, spouses, and dependent children
- Retirement plans, including basic, matching, and supplemental plans
- Time away from work
- Long-term care insurance
- Wellness and work-life resources
- Professional and personal development resources
- Access to University libraries, athletic facilities, and cultural and recreational activities
- Discounts and special services
- Flexible work options
- Home ownership assistance
- Adoption assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
