Program Manager, Pediatrics - Patient Care

UT MD Anderson Cancer Center • Houston, TX

3d • Hybrid

About The Position

The Program Coordinator II provides operational and administrative leadership for Pediatric fellowship and trainee programs. The role manages fellowship recruitment, onboarding, trainee records, accreditation compliance, educational programming, and program operations. It serves as a key resource for trainees, faculty, program directors, and institutional partners, supporting recruitment, onboarding, educational initiatives, and program administration.

The position coordinates recruitment campaigns and match processes; supports multiple trainee programs; maintains records and compliance data; plans meetings and educational events; and manages onboarding for incoming fellows and rotating trainees. The coordinator also works with institutional departments and external training programs, monitors requirements and milestones, supports program evaluations, and trains users on program systems and processes. The schedule is Monday through Friday, 8 a.m. to 5 p.m., with a hybrid schedule.

Requirements

• Bachelor's degree required; equivalent additional years of experience may substitute for the required degree on a one-to-one basis.
• Five years of related experience, including three years of program management; alternatively, three years of experience is required with a master's degree.

Nice To Haves

• Master's degree.
• Experience coordinating educational, healthcare, academic, residency, fellowship, or training programs.
• Strong project management, organizational, and event-planning skills.
• Demonstrated ability to manage multiple deadlines and priorities in a complex environment.
• Experience with databases, learner management systems, or accreditation platforms such as New Innovations.
• Excellent communication, customer service, and relationship-management skills.
• Advanced proficiency with Microsoft Office applications and data management systems.
• Ability to analyze data, identify process improvements, and implement effective solutions.

Responsibilities

• Coordinate fellowship recruitment, including promotional materials, advertising, applicant screening, interview scheduling, and match processes.
• Lead annual recruitment cycles, collaborate with multidisciplinary teams, verify and submit final match results, and provide customer service and troubleshooting throughout recruitment.
• Provide operational support and program leadership for multiple trainee programs.
• Advise trainees, faculty, and staff on program policies, procedures, and requirements.
• Maintain knowledge of accreditation standards, institutional policies, and regulatory requirements.
• Coordinate meetings, workshops, educational programs, lectures, and special events.
• Manage trainee educational and financial allocations and support board preparation activities.
• Maintain trainee records and program data in New Innovations and other institutional systems.
• Monitor accreditation, certification, and institutional compliance requirements.
• Manage trainee rosters, memberships, credentials, and reporting with external governing organizations.
• Analyze program metrics and support annual evaluations and continuous improvement initiatives.
• Train faculty, trainees, and staff on program-related systems and processes.
• Coordinate incoming-fellow onboarding and partner with Graduate Medical Education and other departments on onboarding and orientation.
• Monitor trainee certifications, training requirements, and onboarding milestones; troubleshoot issues and ensure timely completion.
• Manage onboarding and orientation for rotating trainees and learners, coordinating documentation with external institutions and programs.
• Deliver specialized orientation programs for trainee groups and program needs.

Benefits

• Paid employee medical benefits with zero premium starting on the first day for employees working 30 or more hours per week.
• Group dental, vision, life, AD&D, and disability coverage.
• Paid time off and Extended Illness Bank paid leave accruals.
• Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs.
• Tuition Assistance Program after six months of service.
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans.
• Employer-paid life and AD&D coverage and an illness-related reduced salary pay program.
• Health Savings Account and Dependent Care Reimbursement flexible spending accounts.
• Fertility benefits.
• State of Texas longevity pay.
• Wellness, recognition, fitness, employee health programs, and employee resource groups.
• Educational opportunities and individual and team recognition.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level