Program Billing Specialist

Florida Sheriffs Youth Ranches•Live Oak, FL

About The Position

The Program Billing Specialist coordinates timely billing and collection for Residential Family Support, Department of Children and Families and CBC contracts, Social Security benefits for youth in care, and Medicaid services. The role ensures accounts receivable subledgers are reconciled to the general ledger. It also handles timely entry of Sheriffs Ranches Enterprises Thrift Store and vehicle sales and deposits. The position reports directly to the Accounting Manager and is eligible for overtime pay. The specialist processes monthly client billing and aging reports, follows up on uncollected charges, supports staff with billing issues, and works with the Quality Improvement Director to ensure billings reflect services provided and comply with applicable laws and regulations. The role maintains current contracts and a written procedures manual, tracks software changes affecting state contracts, enters sales, adjustments, deposits, and payments, and supports Medicaid and accounts payable functions as a backup. Employment is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement Care Provider Background Screening Clearinghouse, as required by Florida law.

Requirements

High school diploma or GED.
At least three years of experience in a bookkeeping or accounting position; vocational training or college work in a related field may be substituted for the required experience.
High level of PC and software knowledge.
Ability to use computers and software for word processing, spreadsheets, graphs, and databases.
Analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
Ability to read and interpret operating, instructional, regulatory, and procedural manuals.
Ability to apply common-sense understanding to written, oral, or diagrammed instructions.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages using a ten-key calculator and database formulas.
Ability to write effectively and communicate clearly and concisely, including preparing business letters using word processing software.
Ability to work in a technical and detailed environment, plan and organize work, and meet deadlines.
Ability to understand complex billing and reconciliation procedures.
Ability to communicate effectively with outside agencies on complex tasks and issues, such as Medicaid.
Ability to handle sensitive and confidential information while maintaining confidentiality under applicable laws and agency procedures.
Valid Florida driver's license and ability to maintain a safe driving record consistent with agency policy.
Successful completion of a Level 2 background screening through the Florida Department of Law Enforcement Care Provider Background Screening Clearinghouse.

Responsibilities

Process monthly billing for clients in the custody of the Department of Children and Families, receiving Social Security benefits, or relying on family-generated support.
Prepare monthly aging reports by program service area and reconcile accounts receivable subledger balances to the general ledger.
Follow up on uncollected charges through appropriate phone calls and letters, and run billing, receipts, and income reports as needed.
Work with responsible staff to resolve billing problems.
Work with the Quality Improvement Director to ensure billings are appropriate to services provided and comply with laws and regulations.
Maintain current contracts and associated addendums, and keep current on software changes and updates that affect state contracts.
Develop and maintain a current written procedural manual for the position.
Enter daily Thrift Store and vehicle sales, credit card fees, and other relevant accounts receivable adjustments.
Enter accounts receivable bank deposits into Sheriffs Ranches Enterprises bank accounts.
Serve as backup for Medicaid billing; enter payments in Echo and total charges and payments in Financial Edge; reconcile Echo and Financial Edge aging reports monthly.
Enter Boys Ranch Cooke School scholarship charges and payments in Financial Edge, process adjustments and credits as needed, and reconcile monthly with the general ledger.
Enter camping services billing, create new clients as needed, mail invoices, and enter deposits when received.
Cross-train and serve as backup for accounts payable duties as needed.