Program Assistant

Palm Beach State College•Lake Worth, TX

3d•Hybrid

About The Position

Responsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding.

Requirements

High school diploma or GED
One year of related experience
Knowledge of Microsoft Office Professional or similar application
Knowledge of Family Educational Rights and Privacy Act (FERPA)
Knowledge of Health Insurance Portability and Accountability Act (HIPAA)
Attention to detail while maintaining effective time and task management
Understanding and applying rules, regulations, policies and procedures
Maintaining data in applicable federal and state financial systems
Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
Regular physical attendance required

Nice To Haves

Knowledge of Bookkeeping and/or Accounting principles
Knowledge of Grant compliance requirements
Skilled in Working with a diverse student population

Responsibilities

Processes electronic payments and check requests for student needs using the College’s Workday system.
Tracks and reports on expended funds to ensure accurate reporting in a timely manner.
Assists with records keeping including tracking funding, expenses, and related departmental records.
Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.
Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.
Reviews invoices for accuracy.
Responds to vendor inquiries about payment.
Ensures checks and other electronic payments are processed in a timely manner.
Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.
Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.
Performs other job-related duties as assigned.