Program Assistant

Winthrop University • Rock Hill, SC

1d

About The Position

The Program Assistant supports program operations through budget tracking, administrative support, employment paperwork and office assistant supervision, event planning, data management, and resource management. The role processes payments and travel documentation, maintains program and student records, assists with university and U.S. Department of Education reporting, and helps organize program events and resources.

Requirements

• High school diploma and five years of relevant experience; associate’s degree and three years of relevant experience; or bachelor’s degree and one year of relevant experience.
• Experience working with secondary or postsecondary educational programs that serve students from diverse backgrounds.

Nice To Haves

• Experience with federal TRiO programs, budget management, financial recordkeeping, website design, and program evaluation.
• Experience in higher education.

Responsibilities

• Track and document program expenditures; process payment requests for supplies, equipment, travel, services, and catering; initiate and submit staff and participant travel forms; and reconcile procurement cards.
• Answer phone calls and respond to or forward email inquiries; make copies and scans; prepare and format reports; schedule meetings and prepare materials; assist the Director with calendars and correspondence; and participate in and document staff meeting decisions.
• Initiate and monitor required hiring paperwork for program personnel; help interview and select graduate associate and undergraduate office assistants; train and schedule undergraduate office assistants; and supervise their work.
• Make space reservations and catering arrangements; solicit travel quotes; reserve vehicles; train students on travel procedures; and facilitate setup and breakdown of program events.
• Organize, maintain, and secure program and student data using appropriate software and hard-copy filing systems; maintain confidential records; regularly audit student files; help compile data required by the university and the U.S. Department of Education; and ensure student presentation copies are recorded and distributed efficiently.
• Organize, order, distribute, and lend research and other program supplies; periodically inventory supplies and recommend purchases; and document resource allocation and participant support.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED