Program Assistant

WAM Foundation•Boston, MA

8d•Hybrid

About The Position

Weiss Asset Management Foundation is hiring a Program Assistant to support its cost-effectiveness-driven Request for Proposals program focused on global health and development, and to help manage a growing portfolio of high-impact grants. Working closely with the Foundation team, the Program Assistant supports drafting, coordination, documentation, and communication across complex workstreams, helping processes move forward smoothly and accurately. The role provides exposure to the full grantmaking lifecycle within a collaborative and supportive team. It is aimed at an early-career professional with 0–3 years of experience, though candidates with additional relevant experience may be considered for a Program Associate-level position. This hybrid, Boston-based role requires occasional domestic and international travel. Permanent U.S. work authorization is required; visa sponsorship and STEM OPT certification are not available.

Requirements

Bachelor’s degree in a related field with strong academic performance.
Excellent communication skills, including the ability to present complex information clearly and effectively to diverse audiences.
Collaborative and mission-oriented approach, with the judgment and interpersonal skills to contribute positively to a busy, high-performing team.
Permanent work authorization in the United States; visa sponsorship and STEM OPT certification are not available.
Occasional domestic and international travel is required.

Nice To Haves

Interest in international development programming.
0–3 years of experience is suited to the Program Assistant role; candidates with additional relevant experience are encouraged to apply and may be considered for the Program Associate level.

Responsibilities

Track grant milestones and deliverables, and review reports and materials to assess grantee progress against approved milestones.
Draft grant modifications and related documentation.
Maintain organized records of grant documentation and correspondence.
Provide operational support for RFP and grant management systems.
Maintain records of expenses and disbursements.
Support preparation and organization of reviewer guidelines, templates, and checklists.
Compile and organize scores, rankings, and reviewer feedback for internal use, helping the Foundation program team surface high-potential proposals for the Committee.
Organize due diligence checklists and track outstanding items.
Draft applicant communications.
Contribute to a wide range of tasks in a small, start-up environment.