Program and Events Assistant

MIT • Cambridge, MA

2d

About The Position

The Program and Events Assistant works in the Office of the President and performs high-level administrative tasks in support of the Corporation Office. The role works closely with the Office of the Corporation team to organize and execute logistics for Corporation, Visiting Committee, and standing committee meetings. It also supports communications, records and filing systems, contact and event databases, survey reporting, and materials used in decisions about Visiting Committee appointments.

The assistant provides backup to the Program and Events Manager, Visiting Committees, at Visiting Committee meetings and staff quarterly Corporation meetings, as well as meetings of Corporation standing, recurring, and ad-hoc committees. Availability to work overtime during the academic year, including evening and early morning hours, is required.

Requirements

• High school diploma or equivalent.
• At least three years of administrative, office, or related experience.
• Ability to work proactively, both independently and as part of a team.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to thrive in a dynamic, challenging work environment and adapt priorities as necessary.
• Excellent customer service and relationship-building skills.
• Good judgment when handling confidential information.
• Knowledge of Microsoft Word and Excel, including proficiency in creating formatting and formulas.
• Availability to work overtime during the academic year, including evening and early morning hours.

Nice To Haves

• Bachelor’s degree.
• Experience using Adobe and Google Docs.

Responsibilities

• Organize and execute logistics for Corporation, Visiting Committee, and standing committee meetings.
• Proofread communications from the Office of the Corporation to individual members.
• Serve as the main point of contact for electronic and paper filing systems.
• Maintain databases of contacts, members, committees, and events, and run frequent reports.
• Collate meeting feedback survey results and generate reports for distribution.
• Assist in producing materials used by senior officers in decision-making about Visiting Committee appointments.
• Provide backup to the Program and Events Manager, Visiting Committees, at Visiting Committee meetings, staff quarterly Corporation meetings, and meetings of Corporation standing, recurring, and ad-hoc committees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED