Events Assistant

Scott Residential Management • Omaha, NE

8d

About The Position

The Events Assistant supports the execution of events and activities related to the work of the Suzanne & Walter Scott Foundation, assisting with planning, coordination, implementation, and on-site event support. The role works through the program associate to understand event details and provide exceptional customer service to guests and vendors. It also includes event-space setup and teardown, maintaining event documentation, arranging vendors and transportation, ordering catering, testing audio and video equipment, and completing general office and administrative duties. The ideal candidate communicates well, multitasks effectively, works independently, maintains a positive attitude, learns willingly, exceeds expectations, and demonstrates a strong work ethic.

The Foundation supports seven independent family foundations and seeks individuals who act as ambassadors of its mission and vision, are lifelong learners, give rather than take, and strive to exceed expectations.

Requirements

• Event support or coordination experience.
• Flexibility and willingness to adapt to new procedures and routines.
• Exceptional customer service skills and a professional manner.
• Strong attention to detail and an eye for creating polished, visually appealing event spaces and experiences.
• Proficient computer skills, including Microsoft Office Suite.
• Experience with office equipment such as a fax machine, printer, and postage meter.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, including the ability to prioritize in a fast-paced environment.
• Self-motivation and ability to work independently.
• Willingness to work flexible hours or overtime when needed.
• Ability to frequently lift, carry, push, and pull objects weighing up to 40 pounds independently, and stand for long periods.
• Regular travel by personal vehicle is required.

Nice To Haves

• Bachelor’s degree, or an equivalent combination of education, training, and experience.
• At least 1 year of event planning and coordination experience.

Responsibilities

• Assist with event planning, coordination, and implementation.
• Work through the program associate to understand event details and provide customer service and on-site support.
• Decorate, set up, and tear down event spaces.
• Provide guests and vendors with information such as directions, setup locations, parking, catering, and volunteer assignments.
• Maintain event documentation, including schedules, guest lists, contact lists, and vendor information.
• Research, contact, and book vendors, and arrange transportation for guests and speakers.
• Order catering for internal and external meetings and events.
• Test audio and video equipment, including microphones, speaker presentations, and visual displays.
• Perform general office and administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level