Events Assistant - Temporary

University of Miami • Coral Gables, FL

1d • Onsite

About The Position

The Events Assistant helps event staff plan and host meetings, conferences, and other events in the assigned department. The role is responsible for arranging event locations, food, transportation, and presentations. This is a temporary, full-time position with the University of Miami’s Department of Strategic Initiatives in Coral Gables, Florida.

The position also supports event logistics and administration, including contracts and payments, equipment setup and transport, inventory, guest lists, vendor relationships, and presentation materials and technology. The duties listed are not all-inclusive and may be expanded as necessary.

Requirements

• High school diploma or equivalent.
• At least 1 year of relevant experience.
• Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Ability to work collaboratively with others and contribute to a team environment.
• Proficiency with office software, technology, and relevant computer applications.
• Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Nice To Haves

• Relevant education, certifications, and/or work experience may be considered.

Responsibilities

• Receives and finalizes contracts and assists with collecting event deposits and payments.
• Performs basic office administrative functions and responds to customer questions and inquiries.
• Sets up, breaks down, and transports event equipment.
• Keeps inventory of materials and food at events to ensure they meet audience turnout needs.
• Maintains guest lists and updated contacts.
• Sustains relationships with external vendors.
• Anticipates presentation material and technology requirements and makes appropriate arrangements.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED