Program Administrator

HCA Healthcare • Thousand Oaks, CA

1d • Onsite

About The Position

The Graduate Medical Education (GME) Program Administrator supports the administrative, operational, and financial management of one or more residency or fellowship training programs at Los Robles Regional Medical Center. The position is based onsite and assists GME leaders in creating an optimal working and learning environment for trainees. It calls for a detailed understanding of ACGME requirements and hospital policies, along with initiative and independent judgment.

The Program Administrator oversees day-to-day program operations and a broad range of programmatic activities, including recruitment, trainee onboarding, curricular events, periodic assessment, graduation, budget planning, accreditation updates, and site visits. The role supports the educational design and leadership of the residency program and shares responsibility for the residents, faculty, and other program colleagues.

Requirements

• Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email, and other forms of electronic communication.
• Ability to efficiently and accurately manage multiple tasks and projects.
• Excellent written and verbal communication skills.

Nice To Haves

• Bachelor’s degree.
• At least 3 years of experience in a healthcare setting, preferably in Graduate Medical Education or an education-related field such as teaching.
• Training Administrators of Graduate Medical Education (TAGME) certification.
• Knowledge of residency management systems such as MedHub or New Innovations.

Responsibilities

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate program recruitment efforts and the National Resident Matching Program (NRMP) process.
• Assist in ensuring that the program, residents, and faculty comply with applicable accreditation requirements.
• Prepare and maintain required program and resident documentation.
• Coordinate program and resident onboarding and orientation.
• Serve as the resident or fellow liaison to support a positive educational experience.
• Coordinate curricular activities, graduation, periodic assessment, budget planning and maintenance, annual ACGME program updates, and accreditation site visits.
• Assess and direct programmatic issues, including long-range planning, projects, administrative workflow, databases, and internal and external program relations.
• Communicate with faculty and trainees regarding program matters and support faculty development.

Benefits

• Medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan and flexible spending accounts.
• Preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed