Program Administrator

HCA Healthcare • Overland Park, KS

1d • Onsite

About The Position

The Graduate Medical Education (GME) Program Administrator supports the administrative, operational, and financial management of one or more residency or fellowship training programs at Overland Park Regional Medical Center. The position is based onsite and helps GME leaders provide an effective working and learning environment for trainees. It requires detailed knowledge of ACGME requirements and hospital policies, along with initiative and independent judgment.

The Program Administrator supports the design and leadership of the residency program and shares responsibility for residents, faculty, and program colleagues. The role encompasses long-range planning, recruitment and onboarding, project development, workflow analysis, database maintenance, communication with faculty and trainees, faculty development, and internal and external program relations. It also supports accreditation compliance and a positive educational experience for residents and fellows.

Requirements

• Minimum 3 years of experience in a healthcare setting is preferred, preferably in Graduate Medical Education or another education field such as teaching.
• Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email, and other forms of electronic communication.
• Ability to efficiently and accurately manage multiple tasks and projects.
• Excellent written and verbal communication skills.

Nice To Haves

• Bachelor’s degree preferred.
• TAGME certification highly regarded.
• Knowledge of residency management systems such as MedHub or New Innovations preferred.
• Healthcare experience in Graduate Medical Education or another education field, such as teaching, preferred.

Responsibilities

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate program recruitment efforts and the National Resident Matching Program (NRMP) process.
• Understand accreditation requirements and assist with ensuring compliance for the program, residents, and faculty.
• Prepare and maintain required program and resident documentation.
• Coordinate program and resident onboarding and orientation.
• Serve as a liaison for residents and fellows to support a positive educational experience.
• Coordinate program events and processes, including curricular activities, graduation, periodic assessment, budget planning and maintenance, annual ACGME program updates, and accreditation site visits.
• Support long-range program planning, project development, workflow analysis, database maintenance, faculty development, and internal and external program relations.

Benefits

• Medical, prescription drug, dental, vision, behavioral health, and telemedicine plans.
• Wellbeing support, including free counseling and referral services.
• Paid time off and paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan and flexible spending accounts.
• Tuition assistance, student loan assistance, certification support, and dependent scholarships.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.
• Preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed