Program Administrator II

Tulane University•New Orleans, LA

About The Position

The Program Administrator coordinates and manages the execution of grant-funded study plans focused on improving HIV health outcomes. In collaboration with the study Principal Investigator and a cross-institutional team, the role supports the study plan, including creating and maintaining the Transdisciplinary Community Partner Board, collecting information and data, facilitating regular predefined communication with the study team and Board members through in-person, telephone, and/or mobile app technology, and conducting in-field community work. The position assists with developing study materials, collaborates with study stakeholders, and helps ensure the study is completed on time, within budget, and in compliance with funding agency reporting requirements. Its primary responsibility is communicating with study members and organizations about study developments, including organizing meeting times and locations, updating the study schedule, designing and maintaining internal team infrastructure, and ensuring that necessary parties know study deadlines. The Program Administrator also manages and coordinates the day-to-day study activities in Louisiana, ensuring stakeholders have the resources and information needed to meet objectives and deadlines set by the Principal Investigator(s).

Requirements

Excellent organizational and communication skills.
Strong understanding of workflow or strategy software such as Microsoft Project and Box, and collaboration and communication platforms such as Zoom or Microsoft Teams.
Familiarity with the Institutional Review Board process.
Ability to establish priorities, exercise discretion, and maintain confidentiality and integrity.
Ability to assist collaboration among multiple organization study teams.
Basic accounting skills.
Knowledge of HIV at a grassroots level, especially in the Deep South region.
Ability to work effectively with people of diverse personalities, educational backgrounds, and cultural backgrounds.
Ability to prioritize and manage multiple study components simultaneously.
Ability to meet established study deadlines.
Ability to work as part of a professional team and collaborate effectively with University colleagues and outside contacts.
Master’s degree in Public Health, Social Work, Education, or a related field and 1 year of relevant experience, or a bachelor’s degree and 4 years of relevant experience.

Nice To Haves

HIV and/or community engagement experience.

Responsibilities

Coordinate and manage the execution of grant-funded study plans focused on improving HIV health outcomes.
Support the study plan in collaboration with the Principal Investigator and a cross-institutional team.
Create and maintain the Transdisciplinary Community Partner Board.
Collect study information and data.
Facilitate regular predefined communication with the study team and Board members using in-person, telephone, and/or mobile app technology.
Conduct in-field community work.
Assist with the development of study materials and collaborate with study stakeholders.
Help ensure study completion is on time, within budget, and compliant with funding agency reporting requirements.
Communicate study developments to study members and organizations.
Organize meeting times and locations, update the study schedule, design and maintain internal team infrastructure, and communicate study deadlines.
Manage and coordinate day-to-day study activities in Louisiana, ensuring stakeholders have the resources and information needed to meet objectives and deadlines set by the Principal Investigator(s).