Program Administrator II

Tulane University•New Orleans, LA

About The Position

The Program Administrator coordinates and manages the execution of grant-funded study plans focused on improving HIV health outcomes. Working with the study Principal Investigator and a cross-institutional team, the administrator supports the study plan, including creating and maintaining the Transdisciplinary Community Partner Board, collecting information and data, facilitating regular predefined communication with the study team and Board members through in-person, telephone, and/or mobile app technology, and conducting in-field community work. The role assists with developing study materials, collaborates with study stakeholders, and helps ensure the study is completed on time, within budget, and in compliance with funding agency reporting requirements. A primary responsibility is communicating with study members and organizations about developments in the study’s status. This includes organizing meeting times and locations, updating the study schedule, designing and maintaining internal team infrastructure, and ensuring relevant parties know study deadlines. The administrator manages and coordinates the study’s day-to-day activities in Louisiana and ensures stakeholders have the resources and information needed to meet objectives and deadlines set by the Principal Investigator(s).

Requirements

Master’s degree in Public Health, Social Work, Education, or a related field and one year of relevant experience; OR a bachelor’s degree and four years of relevant experience.
Excellent organizational and communication skills.
Strong understanding of workflow or strategy software such as Microsoft Project and Box, and collaboration and communication platforms such as Zoom or Microsoft Teams.
Familiarity with the Institutional Review Board process.
Ability to establish priorities, exercise discretion, and maintain confidentiality and integrity.
Ability to assist collaboration among study teams from multiple organizations.
Basic accounting skills.
Knowledge of HIV at a grassroots level, especially in the Deep South region.
Ability to work effectively with people of diverse personalities, education, and cultural backgrounds.
Ability to prioritize and manage multiple study components simultaneously.
Ability to meet established study deadlines.
Ability to work as part of a professional team and collaborate effectively with individuals within the University and outside contacts.

Nice To Haves

HIV and/or community engagement experience.

Responsibilities

Coordinate and manage execution of grant-funded study plans focused on improving HIV health outcomes.
Support the study plan in collaboration with the Principal Investigator and cross-institutional team.
Create and maintain the Transdisciplinary Community Partner Board.
Collect information and data.
Facilitate regular predefined communication with study team and Board members using in-person, telephone, and/or mobile app technology.
Conduct in-field community work.
Assist with developing study materials and collaborate with study stakeholders.
Help ensure study completion is on time, within budget, and compliant with funding agency reporting requirements.
Communicate study status developments to individual and organizational study members.
Organize meeting times and locations, update the study schedule, design and maintain internal team infrastructure, and communicate study deadlines.
Manage and coordinate day-to-day study activities in Louisiana.
Ensure stakeholders have the resources and information needed to meet objectives and deadlines set by the Principal Investigator(s).