Program Administrator Graduate Medical Education

Geisinger • Danville, PA

5d • Onsite

About The Position

In collaboration with the Program Director, the Program Administrator is responsible for the accreditation, non-clinical operation, and financial management of the Graduate Medical Education program. The role requires a comprehensive understanding of national accreditation and organizational policies, along with initiative and independent judgment. The administrator continually assesses and directs program planning, including short- and long-range goals, recruitment, orientation, accreditation, and assigned projects. As an active member of the residency/fellowship leadership team, the administrator is ultimately responsible for residents and fellows within the program.

The position independently implements, administers, and evaluates day-to-day residency/fellowship activities, makes recommendations that affect policies and program standards, and ensures compliance and follow-up. Work is typically performed in an office environment. The role is accountable for meeting job-specific obligations and complying with organizational policies and procedures.

Requirements

• High school diploma or equivalent (GED).
• Minimum of 5 years of relevant experience.
• Critical thinking skills.
• Organizing skills.
• Teamwork skills.
• Ability to work independently.

Responsibilities

• Partner with other leadership team members to support continued program accreditation.
• Oversee accreditation, including preparation for and execution of site visits.
• Administer the residency/fellow data management system, including evaluations, duty hours, files and portfolios, call schedules, competency verification, onboarding and offboarding, rotation schedules, policies and procedures, and curriculum updates.
• Create and maintain systems that comply with national accreditation and Graduate Medical Education requirements.
• Oversee residency/fellowship recruitment, including application review, interview days, and candidate selection through NRMP, CODA, and other applicable processes.
• Manage and audit program budgets, resident/fellow CME budgets, and financial reconciliations in accordance with Geisinger’s Travel and Business Expense Policy, in collaboration with the Program Director and GME leadership.
• Track residency and fellowship procedure and case logs.
• Proctor resident/fellow Intraining-Examinations.
• Participate in the Graduate Medical Education Network and applicable program specialty organizations.
• Collaborate with office and clinic managers on residency and fellowship education and clinical intersections.
• Procure, update, and assign technological initiatives, and instruct residents and fellows in their use.
• Participate in formulating program policies and goals; communicate and interpret policies, procedures, and regulations to residents and fellows.
• Act as a liaison among residents and fellows, program leadership, and the GME office.
• Independently implement, administer, and evaluate program activities; identify and carry out responsibilities; recommend changes affecting policies and program standards; and ensure compliance and follow-up.

Benefits

• Healthcare benefits for full-time and part-time positions from day one, including vision and dental coverage and domestic partner benefits.
• Collaborative, cooperative, and collegial work atmosphere.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED