Producer

Freeman•Philadelphia, PA

2d•Hybrid

About The Position

The Producer leads the planning, execution, and delivery of corporate and consumer events. The role manages cross-functional teams, vendors, budgets, and project schedules to ensure successful event delivery on time and within budget. Serving as the main point of contact for an event or workstream, the Producer leads internal, client, and vendor meetings, coordinates resources within the assigned scope, provides event reporting and analytics, negotiates contracts, and mentors junior staff. This position supports the Events & Experiences team and is eligible for a hybrid work schedule, generally requiring work in the office and/or at a show site 2–3 days per week. Preferred locations are Philadelphia, PA; Fort Wayne, IN; Las Vegas, NV; Royal Oak, MI; and Grand Prairie, TX, though qualified candidates outside these markets will also be considered. Travel is 25% to 50%.

Requirements

Bachelor’s degree or equivalent practical experience.
6–9 years of event experience.
Strong project management skills, including budgeting, scheduling, and client relations.
Strong written and verbal communication skills.
Leadership skills to lead a project team and work with clients.
Ability to develop positive working relationships with clients.
Ability and desire to manage and mentor junior team members.
Motivated, positive, results-oriented mindset and ability to foster a positive working environment.
Mastery of G Suite (Slides, Sheets, and Docs), Microsoft Office, Airtable, and relevant internal and client tools.
Strong knowledge of Procim/Sheets, Tools & Templates, purchase orders and accounts receivable, Concur, Coupa, and G Suite.
Demonstrated experience leading event logistics and operations workstreams, such as space planning, food and beverage, transportation, security, registration, and attendee movement.
Working knowledge of venue operations, safety and security protocols, permitting, and risk and contingency planning.
Experience managing large-scale attendee flow, capacities, and crowd management.
Comfort managing multiple concurrent workstreams and vendors under tight timelines.
Ability to travel 25% to 50%.

Responsibilities

Lead event delivery from kickoff through reconciliation, including smaller programs or assigned workstreams on larger projects.
Set project and team goals, share best practices, and recommend improvements for future events.
Coordinate with technical and creative teams to align production plans and creative direction.
Lead logistics workstreams such as space and floor planning, food and beverage, transportation, security, signage, attendee movement, housing, and travel.
Develop and manage project budgets and timelines; track costs and communicate scope changes that affect budgets.
Negotiate vendor contracts and agreements, and manage relationships with vendors and freelancers.
Support requests for proposal (RFP) development as needed.
Serve as a primary client-communication owner alongside the Account and Project Leads; organize team communications and lead internal, vendor, and client meetings for the assigned scope.
Act as the workstream escalation point for internal and client teams and contribute to a positive, collaborative workplace.
Plan health, safety, security, and emergency contingencies in coordination with venue and security partners.
Manage load-in, load-out, and onsite operational schedules; serve as onsite operational lead through setup, event days, and strike.
Coordinate permits, licensing, insurance certificates, and venue and municipal compliance requirements.
Oversee accessibility (ADA) and sustainability requirements within the assigned scope.
Conduct onsite readiness checks, track issues, and resolve problems in real time.
Provide event reporting and analytics and mentor junior staff.