Procurement Coordinator

Elior•Houston, TX

1d•Hybrid

About The Position

The Procurement Coordinator – Rebates & Cash Applications supports Elior North America’s procurement operations by managing the end-to-end rebate billing and cash application process. The role helps ensure rebate revenue from food supplier contracts is accurately invoiced, collected, applied, and reconciled. This position is based at the corporate office in Houston, Texas. It is onsite Monday through Thursday, with the option to work remotely on Fridays.

Requirements

Strong understanding of accounts receivable, cash applications, and reconciliations.
High attention to detail and accuracy in a high-volume, transactional environment.
Strong written communication skills, particularly for vendor follow-up and issue resolution.
Proficiency in Microsoft Excel and ERP systems.
Ability to manage deadlines, prioritize work, and follow up consistently.
Comfort working cross-functionally with Procurement, Accounting, and external vendors.
At least 2 years of experience in accounts receivable, cash application, billing, or a similar transactional role.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience with supplier rebates, invoicing, or contract-based billing.
Experience with SAP, GP, or a similar ERP system.

Responsibilities

Prepare, issue, and track rebate invoices to food and supply vendors according to contractual terms.
Manage intake of rebate-related cash receipts and supporting documentation.
Monitor open receivables and follow up with vendors about outstanding rebate payments.
Communicate with suppliers by email about invoices, payment status, and discrepancies.
Apply customer and supplier payments accurately in the ERP system.
Post cash receipts and ensure payments are applied to the correct invoices and accounts.
Research and resolve unapplied cash, short pays, overpayments, and discrepancies.
Reconcile rebate receivables and cash activity.
Prepare and post journal entries related to rebates, cash receipts, and adjustments.
Assist with account reconciliations related to supplier rebates and accounts receivable balances.
Support month-end close activities related to rebate revenue and cash application.
Ensure rebate billing and cash processes comply with contract terms, internal controls, and company policies.
Maintain organized documentation for audits and internal reviews.
Identify opportunities to improve efficiency, accuracy, and standardization in rebate and cash processes.