Procurement Coordinator

Knowledge Services • Indianapolis, IN

1d • Hybrid

About The Position

Knowledge Services is hiring a detail-oriented and self-driven Procurement Coordinator to support procurement operations through supplier onboarding, contract administration, spend analysis, sourcing support, reporting, and process coordination. The role serves as a key point of contact for internal stakeholders and suppliers and calls for strong organization, professionalism, attention to detail, communication, analytical ability, judgment, and customer service. The position reports to the Director of Procurement and has no direct reports.

The position is based in downtown Indianapolis, Indiana, with on-site training. After training, the schedule is hybrid: two days onsite and three days remote. This is a six-month contract with the possibility of extension, paying $24.00 per hour.

Requirements

• Experience supporting procurement, purchasing, supply chain, contract administration, or supplier management.
• Experience with Oracle Cloud Financials and Purchasing system.
• High school diploma or equivalent.
• Strong written and verbal communication skills, including the ability to communicate professionally with executives, managers, staff, suppliers, and external partners.
• Exceptional organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Professionalism, discretion, and attention to detail.
• Ability to work independently, take initiative, and proactively solve problems.
• Resourcefulness and adaptability, including the ability to navigate ambiguity and identify practical solutions.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Strong customer-service orientation and commitment to responsive stakeholder support.

Nice To Haves

• Bachelor’s degree preferred.
• Experience with procurement reporting, data analysis, and process-improvement initiatives.

Responsibilities

• Coordinate and support procurement administration, research, vendor communications, and document development.
• Analyze bids, supplier proposals, and organizational spend data to identify cost savings, process efficiencies, and sourcing opportunities.
• Purchase goods and services for the National Office in compliance with procurement policies and procedures.
• Prepare, maintain, and distribute procurement reports, metrics, dashboards, and analyses for leadership and internal stakeholders.
• Support supplier onboarding and maintain accurate supplier master data.
• Assist with implementation, administration, and ongoing maintenance of the contract management system.
• Manage the procurement mailbox and respond professionally and promptly to internal customers and external suppliers.
• Build and maintain positive relationships with stakeholders across organizational levels and serve as a trusted procurement resource.
• Coordinate multiple projects and priorities, meeting tight deadlines with minimal supervision.
• Assist with process-improvement opportunities that enhance efficiency, compliance, and stakeholder experience.
• Perform other duties as assigned.

What This Job Offers

• Education Level: High school or GED