Specialist

Arizona State University • Tempe, AZ

22h • $52,000 - $55,105 • Hybrid

About The Position

Enterprise Technology, Business, and Finance - Procurement is seeking a Specialist to assist with purchasing goods and services and ensure day-to-day operations follow established principles, policies, and objectives. The role reviews and processes intermediate to complex purchasing requests for products and services, prepares basic procurement documentation, interacts with vendors and staff on procurement issues, and negotiates routine to intermediate contracts with vendors.

The position processes purchases, payments, reimbursements, and PCard transactions; maintains purchasing records; and supports audit requests and financial documentation. It uses Microsoft Office applications, online financial systems, and internal database systems. The role also contributes to a positive, values-driven and inclusive workplace, collaborates across teams, participates in ET/ASU events and programs, and explores ways to use AI to improve unit efficiency and performance.

This is a full-time position with a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. Flexible work options, including alternative schedules or hybrid work, may be available with approval. Hybrid employees must spend at least 60% of their regular workweek at their primary ASU work location. The position is based at the Tempe campus.

Requirements

• Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training that provides comparable knowledge, skills, and abilities.
• Knowledge of administrative and clerical procedures and systems, including word processing and managing files and records.
• Applicants must be eligible to work in the United States.
• Submit a cover letter and resume or CV with the application.

Nice To Haves

• Familiarity with Workday Financial Management System.
• Knowledge of principles, practices, and procedures in program, project, or initiative expertise.
• Knowledge of basic project management.
• Basic knowledge of Microsoft Office.
• Skill in performing detailed and complex numerical computations and preparing reports, including analysis and evaluation of budgets, planning, and other management information systems.
• Skill in establishing and maintaining effective working relationships.
• Effective verbal and written communication skills.
• Higher education experience.
• Experience or ability to model empathy, compassion, and emotional intelligence.
• Experience hiring in a values-led organization emphasizing diversity, equity, inclusion, and belonging.
• Experience or ability to foster a psychologically safe environment where all teammates can thrive.
• Experience or capacity to stimulate meaningful changes in individual, institutional, and corporate behaviors to support a more sustainable environment.
• Commitment to leading by example through communication, participation, and advocacy for the institution's sustainability programs.

Responsibilities

• Prepare online requisitions.
• Process payments.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Check incoming shipments to ensure orders are filled correctly and goods meet specifications.
• Review requisition orders for accuracy, terminology, and specifications.
• Analyze invoices to verify the accuracy of goods or services delivered.
• Maintain knowledge of organizational purchasing rules and explain them to organizational staff and vendors.
• Control expenditures in accordance with budget allocations.
• Process reimbursements and purchases of supplies, services, and equipment using PCard and other purchasing documents in accordance with procurement and financial policies.
• Respond to audit requests and gather documentation for PCards and financial records.
• Perform PCard reconciliations.
• Liaise with staff and suppliers to facilitate objectives.
• Use Microsoft Office applications, online financial systems, and internal database systems.
• Leverage AI in routine tasks and contribute ideas for improving unit efficiency and overall performance.
• Foster a positive culture, uphold organizational values, champion engagement, collaborate across teams, and participate in ET/ASU events and programs.
• Perform other duties as assigned.

Benefits

• ASU professional development and opportunities to pursue additional certificates and degrees through ASU programs with major tuition breaks.
• Flexible work environment, with possible hybrid work options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level