Processing Clerk

Sarasota Clerk of the Circuit Court and County Comptroller•Sarasota, FL

About The Position

The Processing Clerk supports the judicial system by accurately processing cases, managing official records, and complying with applicable laws, statutes, administrative orders, and Clerk’s Office standards and procedures. The role prepares and maintains court records and case files, processes legal documents, and responds to case inquiries. It handles docketing and processing records for civil and criminal cases, including issuing, creating, and servicing records; filing records in the appropriate cases; assigning codes for case-file labeling and workflow; and entering or updating information in the case maintenance system. The position requires attention to detail, confidentiality, strong organization and time management, and the ability to manage multiple priorities in a high-volume, fast-paced environment. The clerk interacts professionally with judges, attorneys, law enforcement, court staff, the public, and other stakeholders, providing clear communication and customer service while safeguarding sensitive court and juror information. The Processing Clerk contributes to continuity of operations planning by following departmental protocols and assisting with critical functions during emergencies. The position is expected to exemplify integrity, proficiency, accountability, commitment, and trustworthiness, and to maintain professional appearance and demeanor. The Clerk and Comptroller may change or assign other duties in alignment with the organization’s mission, core values, and goals.

Requirements

High school diploma or GED.
Proven experience in a legal or judicial setting, records management, customer service, or a related administrative role; preferably in a highly regulated industry.
Strong attention to detail, accuracy, and efficiency.
Strong organizational and time-management skills, including the ability to handle multiple priorities in a high-volume, fast-paced environment.
Ability to maintain confidentiality of sensitive information.
Strong communication and customer-service skills.
Professional appearance and demeanor.

Nice To Haves

Associate or bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or a related field.
Relevant education or discipline in Business, Business Management, Business Administration, Public Administration, Communications, Criminal Justice, or English.

Responsibilities

Prepare and maintain official court records and case files.
Process legal documents and respond to inquiries regarding cases.
Docket and process court records for civil and criminal cases.
File court records in the appropriate cases and assign correct codes for court-file labeling and workflow purposes.
Issue, create, and service court records.
Enter and update data in the case maintenance system.
Comply with Florida statutes and rules, administrative orders, and Clerk’s Office standards, processes, and procedures.
Maintain confidentiality of sensitive court-record, event, and juror information.
Provide professional customer service and communicate with internal and external stakeholders, including judges, attorneys, law enforcement, court staff, and the public.
Support continuity of operations planning by following departmental protocols and assisting with critical functions during emergencies.
Perform other duties as assigned to support the organization’s mission, core values, and goals.