Procedure Scheduler

Allied Digestive Health•Freehold Township, NJ

14h•$22 - $25•Onsite

About The Position

The Procedure Scheduler coordinates and schedules medical procedures within a healthcare facility, accounting for patient needs, physician availability, and resource allocation. The role serves as a liaison between patients, medical staff, and administrative teams, supporting clear communication and timely scheduling. It manages appointment logistics and records to help streamline procedural workflows, reduce scheduling conflicts, support clinical outcomes, and uphold applicable healthcare regulations and policies. This is a full-time position at Middlesex Monmouth Gastroenterology in Freehold, New Jersey. The stated schedule is Monday through Thursday, 8:15 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 3:00 p.m.

Requirements

High school diploma or equivalent required.
At least 1 year of experience in medical scheduling or healthcare administrative support.
Familiarity with medical terminology and healthcare procedures.
Proficiency using electronic health record (EHR) systems and scheduling software.
Strong communication skills and ability to interact professionally with patients and healthcare providers.
Strong organizational skills, attention to detail, problem-solving skills, and interpersonal skills.
Ability to manage scheduling needs, resolve conflicts, and provide clear instructions to patients.

Nice To Haves

Associate’s degree or higher in healthcare administration or a related field.
Experience in a hospital or outpatient clinical setting.
Knowledge of insurance verification processes and prior authorization requirements.
Certification in medical office administration or healthcare scheduling, such as Certified Medical Administrative Assistant.
Demonstrated ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Coordinate and schedule medical procedures with patients, physicians, and clinical staff, confirming availability and procedural requirements.
Verify patient insurance coverage and obtain necessary authorizations before scheduling procedures.
Maintain accurate, up-to-date scheduling records in electronic health record (EHR) systems and other scheduling software.
Respond to patient inquiries about procedure details, preparation instructions, and appointment changes.
Collaborate with departments to resolve scheduling conflicts and optimize use of procedure rooms and medical equipment.
Follow healthcare regulations, privacy standards, and organizational policies during scheduling activities.
Prepare reports on scheduling metrics and assist with process improvement initiatives.