Prime Contract Administrator

Oak Ridge National Laboratory•Oak Ridge, TN

About The Position

The Business Services Directorate at Oak Ridge National Laboratory seeks a Prime Contract Administrator to administer the UT-Battelle, LLC prime contract with the Department of Energy. The administrator is the primary point of contact for prime contract matters, regularly interfaces with DOE and the DOE Oak Ridge Site Office Contracting Officer, and advises ORNL organizations on interpretation and implementation of the prime contract. The role leads contract administration, interpretation, modifications, formal correspondence, issue resolution, and cost allowability determinations. It also analyzes changes in federal requirements and coordinates their assessment, implementation, tracking, reporting, and compliance across the laboratory. The administrator provides expert counsel to management and staff, supports institutional risk and membership programs, and performs delegated institutional functions and other assigned duties. The position requires the ability to obtain and maintain a Department of Energy clearance and is designated for Workplace Substance Abuse Program testing, including a pre-placement drug test and ongoing random testing. Visa sponsorship is not available.

Requirements

BS/BA degree in business administration or another relevant discipline.
At least 12 years of experience in increasingly complex contracting, contract management or negotiation, procurement, or related programs.
Ability to obtain and maintain a Department of Energy clearance.
Pass a pre-placement drug test and participate in ongoing random drug testing as a WSAP-designated position.

Nice To Haves

MS/MA degree in business administration or another relevant discipline.
Experience as a contracting officer or in a role working with contracting officers that required broad understanding of government regulations and commercial contracting practices.
Training and experience with the FAR and government contracts.
Working knowledge of accounting and auditing principles, contract law, ethics, and finance.
Strong written, verbal, interpersonal, and communication skills.
Demonstrated experience working across multiple divisions and managing different expectations.
Ability to work as a team member in a collaborative environment.
Exceptional leadership, management, and planning skills, and strong client-interface abilities.
Strong organizational skills and attention to detail.
Ability to work independently in a timely and accurate manner.
Self-motivated and self-directed.

Responsibilities

Serve as the laboratory’s lead subject-matter expert for prime contract matters, providing guidance, coordination, and issue resolution across the organization.
Administer the UT-Battelle prime contract with DOE, including interpretation, modifications, formal correspondence, issue resolution, and cost allowability determinations.
Serve as the primary interface with the DOE Oak Ridge Site Office on prime contract activities, including requirements, data calls, meetings, and communications with DOE Contracting Officers and their representatives.
Maintain the official conformed version of the prime contract and update it as modifications are issued.
Analyze DOE directives, executive orders, contract clauses, acquisition letters, FAR and DEAR clauses, laws, regulations, policies, and guidance affecting ORNL operations and the prime contract.
Coordinate with Requirements Management and other stakeholders on impact assessments, implementation plans, Requirements Change Notices, contract deliverables, and requirements tracking.
Lead cross-functional coordination of contract reviews, data calls, performance reporting, self-assessments, and other contract-related reporting.
Advise laboratory management on contract strategy, compliance, policy interpretation, risk, and implementation of contractual requirements.
Work with laboratory staff, auditors, and stakeholders on cost allowability, reasonableness, allocability, questioned costs, independent contractor reviews, and other compliance matters.
Submit proposals through sponsor portals, including Grants.gov and NSPIRES, and advise researchers and partnership staff on proposal requirements, eligibility, certifications, representations, and FFRDC restrictions.
Manage UT-Battelle’s SAM.gov registration and serve as an authorized official representative for institutional certifications and representations.
Coordinate or support governance, parent-organization, key personnel, offsite services, loan of personnel, institutional agreement, and other special contract-related processes.
Perform delegated institutional roles, including ORNL Technology Transfer Ombudsman duties and responsibilities related to foreign visits and assignments, memberships, royalty fund directives, relocation policy exceptions, and reimbursement determinations for contaminated or damaged personal property.
Support institutional risk management, including insurance procurement and administration, risk assessments, claims coordination, coverage reviews, and guidance on contract-related risk issues.
Administer the laboratory’s membership program, reviewing and approving professional, company, and technical-association memberships and maintaining compliance and documentation.
Perform other duties as assigned.
Align behaviors, priorities, and interactions with ORNL’s core values and promote equal opportunity through a respectful workplace.