Prime Contacts Administrator

Bechtel Corporation • Lake Charles, LA

2d • Onsite

About The Position

The Prime Contacts Administrator assists the Project Manager with administering prime contracts for complex projects. Working with the project team, this role establishes the contract baseline and manages contract processes, general terms, change orders, and claims. The administrator raises awareness of risks, identifies revenue growth opportunities, and recommends actions to protect Bechtel’s interests and improve project performance.

The role is for the Louisiana LNG project, located approximately 11 miles southwest of Lake Charles, Louisiana. The facility is a mid-scale, mixed-refrigerant LNG production and export project with five process plants, associated utilities and refrigerant storage, three full-containment LNG storage tanks, and three marine berths.

The position involves collaboration with Construction, Engineering, Supply Chain, Project Controls, Risk Management, the Claims Group, and Legal. Work also requires the physical ability to conduct inspections at a construction site, including walking in hot and humid conditions, climbing ladders and scaffolding, working at heights or in confined spaces, and using assigned personal protective equipment.

Requirements

• Bachelor’s degree or international equivalent and 8–10 years of relevant experience, or 12–14 years of relevant work experience.
• Experience negotiating settlements for backcharges and USODs.
• Ability to work and communicate effectively with supervisors of other project functional groups, especially Engineering, Construction, Project Management, Project Controls, and other services.
• Proficiency and experience in purchase-order formation and administration, including bidder prequalification, bid requests, bid receipt and evaluation, awards, supplier and buyer performance monitoring, backcharge procedures, and claims and dispute resolution.
• Proficiency in oral and written communication.
• Proficiency in DSCS, Microsoft Excel, Access, and PowerPoint.
• Physical ability to conduct field inspections involving extensive walking, climbing ladders and scaffolding, working on elevated or uneven surfaces and in small or confined spaces, and some lifting.
• Ability to enter and exit the project site and use the standard issued PPE required for assigned tasks.

Responsibilities

• Identify the contract baseline with the project team, including terms and conditions, specifications, drawings, estimates, proposals, schedules, and other incorporated contract documents.
• Develop and maintain prime contract management processes, procedures, tools, and training, including responsibility matrices, action and notice lists, liability containment plans, and flowdown matrices.
• Establish and maintain tools, records, and systems required by the customer or joint-association partners.
• Develop materials and systems to manage key issues and bespoke contract requirements, including incentive, KPI, bonus, and penalty regimes.
• Analyze prime contract terms and conditions to identify risks such as ambiguities, omissions, and conflicts; assist the Project Manager with mitigation, remedial actions, and tradeoff recommendations.
• Establish a Project Prime Contract Change Management Procedure, including a Pending Item Program, to identify changes, quantify additional time and compensation, define approvals, and communicate changes to the customer.
• Prepare and negotiate change orders as directed.
• Participate in project meetings and coordinate with Construction, Engineering, Supply Chain, and Project Controls; review project financial data and project activities for effects on the prime contract.
• Identify revenue enhancement opportunities, schedule relief, and claim-avoidance opportunities; recommend actions to protect Bechtel’s interests and improve project performance while ensuring compliance with contract terms.
• Develop a program to identify and prepare claims, and direct claim negotiation and resolution in coordination with the Claims Group and Legal Department.
• Coordinate with Risk Management on occurrences that may be covered by customer- or Bechtel-provided insurance.
• Conduct field inspections at the construction site and use the appropriate assigned personal protective equipment.

Benefits

• Bechtel describes offering robust benefits, career advancement, programs to enhance its culture, and time to recharge; specific benefit offerings are not listed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level