Preschool Grants and Education Coordinator
About The Position
The ELC Educational Coordinator manages educational early childhood grant-funded programs at Boys & Girls Club Early Learning Centers (ELCs) and Boys & Girls Club Alliance sites. The role oversees administration, implementation, compliance, and evaluation of programs—including Nevada Ready! State Pre-K (NR!PK) and the Nevada Early Childhood Literacy and Readiness (ECLR) Grant—to support high-quality literacy instruction and school readiness for children and families across BGCTM’s network. The coordinator is the primary point of contact for sites and stakeholders and ensures locations comply with grant requirements, including Nevada Department of Education requirements outlined in NRS 387.652–658, through documentation, performance monitoring, and collaboration. The position supports locations throughout Nevada, spending approximately 60% of its time in ELC locations and traveling outside the Reno-Sparks area 2–5 days per month, depending on program needs. It coordinates literacy and school readiness initiatives, supports inclusive practices and kindergarten transitions, monitors grant and program data, and provides guidance and technical assistance to site leadership. The coordinator also supports staff training, family engagement, comprehensive services, community outreach, and continuous program improvement. All BGCTM employees help maintain member and staff safety and ensure an optimal Club experience.
Requirements
- High School Diploma or GED required.
- Six months to one year of teaching experience in a preschool, pre-K, or kindergarten program required.
- Strong knowledge of early childhood education, school readiness, and inclusive-practice best practices.
- Working knowledge of relevant state and federal early childhood grant requirements.
- Strong organizational and project management skills, including managing multiple projects and deadlines.
- Strong analytical skills, including interpreting data and preparing accurate, timely reports.
- Ability to multitask and prioritize in a dynamic work environment.
- Excellent written and verbal communication and relationship-building skills across agencies, districts, and community partners.
- High attention to detail and accuracy; proficiency with Microsoft Office Suite, Google Workspace, and data management systems.
- Interpersonal skills to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Ability to demonstrate the company Be GREAT values: generous, respectful, encouraging, accountable, and trustworthy.
- Passion for the mission and values of the Boys & Girls Club.
- Ability to perform duties involving walking, talking, hearing, standing, sitting, and/or bending for long periods.
- May occasionally need to kneel, run, and/or climb.
- Ability to use hands and arms to enter computer data and use a telephone and other office equipment.
- Ability to perform surface and deep cleaning using potentially hazardous cleaners, including bleach, as needed.
- Ability to lift, move, manipulate, and/or hold objects up to 45 pounds; objects exceeding that limit require additional assistance.
- Must complete mandatory post-hire training, including Safety Skills and CPR/First Aid, and register with Boys & Girls Clubs of America.
Nice To Haves
- Preschool CDA, or an associate’s or bachelor’s degree in Early Childhood Education or a related field.
- Experience with TSG or Creative Curriculum.
- Experience with NV Ready programming.
- Administrative experience or grant experience.
Responsibilities
- Manage NR!PK and ECLR grant implementation across ELC and Alliance sites, ensuring requirements for teacher qualifications, enrollment eligibility, class size, and instructional time are met.
- Serve as the primary liaison to state education agency staff, maintain regular check-ins, and attend required program meetings.
- Maintain subgrantee documentation and manage grant applications, budgets, and reimbursement requests.
- Ensure ECLR activities align with grant objectives and performance measures, and monitor expenditures with Finance staff for allowable use of funds.
- Respond to NR!PK desk monitoring and site visits by developing and implementing Program Improvement Plans (PIPs), and support Quality Improvement Plans (QIPs) tied to QRIS participation.
- Prepare and submit required reports, data, and program documentation to NDE and other funding agencies accurately and on time.
- Coordinate literacy and school readiness initiatives across ELC and Alliance locations, aligning instruction with Nevada Pre-Kindergarten Standards and Nevada Pre-Kindergarten Social Emotional Standards.
- Support faithful implementation of an evidence-based, developmentally appropriate literacy curriculum and school readiness practices at each site.
- Support inclusive practices for children with IEPs or developmental delays and kindergarten transition planning.
- Assist in developing annual program goals and continuous improvement strategies, monitor outcomes, and recommend improvements.
- Oversee collection and timely submission of child assessment, enrollment, and attendance data to funders.
- Coordinate program quality assessments and use results to inform coaching and improvement plans.
- Maintain accurate records in accordance with grant and licensing requirements and prepare summaries for leadership and funders.
- Build collaborative relationships with state agency staff, school districts, and community partners to strengthen programming, family engagement, and comprehensive service coordination.
- Represent BGCTM at relevant state meetings, trainings, and professional development opportunities.
- Provide guidance and technical assistance to site leadership on grant requirements and compliance.
- Develop procedures and resources to promote consistent implementation across sites.
- Assist with staff training on program requirements, documentation, and compliance.
- Administer required family engagement surveys and develop an annual family engagement plan.
- Support grant-funded family engagement events and community outreach.
- Coordinate comprehensive services, including screenings and community referrals, with local partners.
- Help maintain the safety of members and staff and support an optimal Club experience.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
