Grants Coordinator

Porch Light Health•Fort Collins, CO

8h•Hybrid

About The Position

The Grants Coordinator supports grant compliance, consistent processes, and day-to-day project coordination across the grants team, working closely with the Grants Project Manager. The role maintains documentation for grant readiness, including coding, staff allocations, and time and effort records, and helps develop and maintain standard operating procedures. It also supports research, project tracking, Salesforce data maintenance, and coverage for other grants team members. The position includes support for funding research in under-resourced regions, including New Mexico, and in-person support at remote program sites. The schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday, with a hybrid arrangement and travel to clinical sites.

Requirements

Bachelor's degree in human services, public administration, nonprofit management, or a related field, or equivalent experience.
3–5 years of experience in grants administration, project management, compliance, or a related field.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and deadlines.
Proficiency with Google Suite and Microsoft Office, especially Sheets/Excel and Docs/Word.
Valid driver’s license.
Process and procedure development skills.
Accurate data entry and documentation skills.
Task tracking and project coordination skills.
Clear written and verbal communication.
Follow-through and reliability with cross-team requests.

Nice To Haves

Experience with time and effort reporting or staff allocation documentation.
Experience writing or maintaining standard operating procedures.
Experience in human services, behavioral health, or substance use treatment.
Experience with Salesforce or project management tools.
Familiarity with federal, state, or foundation grant compliance requirements.

Responsibilities

Support grant coding so expenses are assigned accurately to funding lines and meet monthly deadlines, using programmatic input from the Grants Project Manager and fiscal oversight from the Director of Grants.
Assemble and maintain documentation for fiscal monitoring, audits, and grant close-out.
Enter and maintain monthly grant-related data in Salesforce, including data needed for funder reporting.
Support source documentation linking grant requirements to supporting records.
Manage resource allocations and time and effort documentation.
Follow up with staff and supervisors to collect and verify required certifications and records, and flag discrepancies or gaps for review.
Support the development, training, and adherence to grants administration standard operating procedures in coordination with the Grants Project Manager.
Help train team members on procedures, reinforce adherence, and identify opportunities to improve consistency.
Conduct supporting research for active grants and team projects.
Help the Grants Project Manager track tasks, deadlines, and deliverables for grant-related projects.
Provide status updates to the Grants Project Manager and Senior Director.
Support project management and task tracking in Salesforce by entering and maintaining task and project data.
Support funding research for under-resourced regions, including New Mexico.
Provide in-person support at remote program sites and relay information to the team.
Provide backup for other grants team members during absences and high-priority periods.