Preconstruction Coordinator

Intermountain Electric Inc • Aurora District, CO

9d • $27 - $36

About The Position

Intermountain Electric (IME) is seeking a detail-oriented and proactive Preconstruction Coordinator to support bids, qualifications, proposals, and presentations through accurate, organized, and ethical coordination. The role supports the estimating team by managing bid information and documents, maintaining CRM data and project records, coordinating deadlines and bid workflows, and helping improve preconstruction systems and processes. It calls for someone who values accuracy and integrity, builds effective systems, and works well in a fast-paced, collaborative environment.

The position is primarily based in a typical office environment, with some time spent on construction job sites. Site visits may involve typical construction conditions, including extreme temperatures, noise, dust, mud, debris, welding, leading edges, trenching, shoring, and, at times, confined spaces. Multiple locations may need to be visited in one day.

The anticipated hourly compensation range is $26.56–$35.94, depending on education, experience, relevant skills, and internal equity. Full-time employees may choose from healthcare coverage options effective the first of the month after hire, receive PTO, and are immediately eligible to contribute to a generously matched, fully vested 401(k).

Requirements

• High school diploma or equivalent.
• Intermediate experience working with CRM technologies.
• Exceptional organizational skills and strong attention to detail.
• Ability to prioritize and balance competing projects without compromising quality.
• Strong technical aptitude and proficiency with CRM systems.
• Demonstrated integrity and ethical judgment with internal and external stakeholders.
• Clear, professional communication skills and a collaborative mindset.
• Ability to work independently while remaining a reliable, engaged team partner.
• Creative writing skills and the ability to represent the organization with care and authenticity.
• Proficiency with Microsoft Office, Adobe Creative Suite, Procore, Bluebeam, and CRM platforms.
• Experience overseeing initiatives from rollout through completion in a fast-paced environment.
• Strong data-entry accuracy and consistency.
• Proven ability to communicate effectively with stakeholders to manage document control and ensure accuracy.

Nice To Haves

• Experience with Microsoft Dynamics CRM.

Responsibilities

• Download, organize, distribute, and version-control incoming bid invitations, drawings, specifications, addenda, and related documents.
• Ensure estimating teams have current and accurate information.
• Assist with preparing, organizing, and tracking prequalification and proposal documentation, including contract records and alerts.
• Maintain orderly document workflows in the company’s document management system.
• Enter new opportunities into the CRM, including bid dates, project scope, client details, and deliverables.
• Maintain complete, consistent, and dependable CRM records, and update them as projects progress through the preconstruction lifecycle.
• Track project milestones and support forecasting, reporting, and team alignment through CRM updates.
• Coordinate the flow of bid-related information between internal teams and external partners.
• Maintain estimating and bid schedules, including deadlines, reminders, and follow-ups.
• Coordinate bid reviews with estimators and leadership and support pursuit execution.
• Prepare required materials ahead of deadlines.
• Coordinate with estimators, project managers, and operations staff to support clear communication.
• Assist in maintaining prequalification systems and ensuring credentials, certifications, and company information are current.
• Curate and manage libraries of resumes, project sheets, references, and marketing materials.
• Identify and implement improvements to document workflows, CRM use, and information management practices.
• Perform additional duties as assigned.

Benefits

• Healthcare coverage options for full-time employees, effective the first of the month after hire.
• A substantial amount of paid time off.
• 401(k) contributions with a generous company match and immediate eligibility.
• 401(k) contributions are fully vested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED