Preconstruction Coordinator

Haydon•Phoenix, AZ

About The Position

The Preconstruction Coordinator supports the overall administrative requirements of the Pre-Construction department. The role supports bid and proposal preparation, coordination with trade partners and owners, contract and insurance documentation, project and estimating records, and administrative processes across the Building division and special projects. The coordinator also schedules meetings and events, attends trade and project meetings, and maintains procedures for preconstruction coordinators.

Requirements

At least 1 year of related experience in the construction industry, or an acceptable combination of education and experience.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong analytical, planning, problem-solving, and organizational skills.
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
Ability to build relationships and work effectively with a team.
Strong interpersonal and communication skills.
Attention to detail and ability to see the bigger picture.

Nice To Haves

Working knowledge of Viewpoint, or ability to learn it quickly.

Responsibilities

Prepare bid documents and proposals.
Maintain the BuildingConnected bidding software.
Create bid invitations and distribute them to trade partners.
Distribute amendments and associated documents, and contact trade partners.
Assist estimators with bidding projects and setting up buyout.
Assist with processing prequalification applications for new trade partners and process owner prequalifications.
Order bid, performance and payment, and permit bonds.
Review owner contract compliance.
Process and distribute AIA or Consensus owner contract documents.
Order insurance certificates for jobs, permits, and OCIPs.
Maintain preconstruction tracking logs and set up estimating and project folders.
Process owner preconstruction pay applications.
Create open projects in Viewpoint and enter budgets, estimates, and change orders.
Enter vendors in Viewpoint.
Create new projects and manage document control in Procore.
Process subcontracts and purchase orders for the Building division and special projects.
Attend local trade events, site visits, pre-bid meetings, and kickoff meetings.
Coordinate and schedule meetings, appointments, and events.
Set up team-building events for the preconstruction department.
Maintain procedures for preconstruction coordinators.