Preconstruction Coordinator

Haydon Companies•Phoenix, AZ

About The Position

The Preconstruction Coordinator supports the overall administrative requirements of Haydon’s Pre-Construction department. The role supports bid and proposal preparation, trade partner and owner prequalification processes, contract and bond administration, insurance and permit coordination, and maintenance of preconstruction records and tracking logs. The coordinator also supports estimating and project setup in Viewpoint and Procore, processes subcontracts and purchase orders for the Building division and special projects, and coordinates meetings, events, and other department activities. Attendance at local trade events, site visits, pre-bid meetings, and kick-off meetings is part of the role.

Requirements

At least 1 year of related experience in the construction industry, or an acceptable combination of education and experience.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong analytical, planning, problem-solving, and organizational skills.
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
Ability to build relationships and work effectively with a team.
Strong interpersonal and communication skills.
Attention to detail and ability to see the bigger picture.
Candidates must have current and ongoing authorization to work in the United States without employer sponsorship.

Nice To Haves

Working knowledge of Viewpoint, or the ability to learn it quickly.

Responsibilities

Prepare bid documents and proposals.
Maintain the Building Connected bidding software.
Create bid invitations and add trade partners.
Distribute amendments and associated documents.
Contact trade partners.
Assist estimators with bidding projects and buyout setup.
Assist with processing prequalification applications for new trade partners.
Process owner prequalifications.
Order bid, performance, payment, and permit bonds.
Review owner contract compliance.
Process and distribute AIA or Consensus owner contract documents.
Order insurance certificates for jobs, permits, and OCIPs.
Maintain preconstruction tracking logs.
Set up estimating and project folders.
Process owner preconstruction pay applications.
Create open projects in Viewpoint.
Enter budgets, estimates, and change orders in Viewpoint.
Enter vendors in Viewpoint.
Create new projects in Procore and set up document control.
Process subcontracts and purchase orders for the Building division and special projects.
Attend local trade events, site visits, pre-bid meetings, and kick-off meetings.
Coordinate and schedule meetings, appointments, and events.
Set up team-building events for the preconstruction department.
Maintain procedures for preconstruction coordinators.