Preconstruction Coordinator

Quanta Services•Aurora, CO

About The Position

Intermountain Electric (IME) is seeking a detail-oriented, proactive Preconstruction Coordinator to support bids, qualifications, proposals, and presentations through accurate, organized, and ethical coordination. The role supports preconstruction teams by managing documents and bid information, maintaining CRM records, coordinating schedules and workflows, and helping ensure all required materials are ready ahead of deadlines. The coordinator works closely with estimators, project managers, operations staff, leadership, and external partners in a fast-paced, collaborative environment, while contributing to continuous process improvement and a respectful, safety-conscious workplace. Most working time is in a typical office environment, with the remainder spent on construction job sites. Site conditions may include extreme temperatures, noise, dust, mud, debris, welding, leading edges, trenching, shoring, and sometimes confined spaces. Travel between multiple locations during a single day may be required.

Requirements

High school diploma or equivalent required.
Intermediate experience working with CRM technologies.
Exceptional organizational skills and attention to detail.
Ability to prioritize competing projects while maintaining quality.
Strong technical aptitude and proficiency with CRM systems.
Integrity and ethical judgment in interactions with internal and external stakeholders.
Clear, professional communication skills and a collaborative mindset.
Ability to work independently and as a reliable team partner.
Creative writing skills and ability to represent the organization authentically.
Proficiency with Microsoft Office, Adobe Creative Suite, Procore, Bluebeam, and CRM platforms.
Experience overseeing initiatives from rollout through completion in a fast-paced environment.
Strong accuracy and consistency in data entry.
Ability to communicate effectively with stakeholders and manage document control to ensure accuracy.

Nice To Haves

Experience with Microsoft Dynamics CRM is preferred.

Responsibilities

Take ownership of incoming bid invitations by downloading, organizing, distributing, and version-controlling drawings, specifications, addenda, and related documents.
Ensure estimating teams have access to current and accurate information.
Assist with preparing, organizing, and tracking prequalification and proposal documentation, including contract records and alerts.
Maintain orderly document workflows in the company document management system and improve document and data management processes.
Enter new opportunities into the CRM, including bid dates, project scope, client details, and deliverables; maintain complete and consistent records.
Track project milestones and update CRM entries throughout the preconstruction lifecycle to support forecasting, reporting, and team alignment.
Coordinate the flow of bid information between internal teams and external partners.
Maintain estimating and bid schedules, deadlines, reminders, and follow-ups.
Coordinate bid reviews with estimators and leadership and support pursuit execution.
Prepare required materials in advance of deadlines.
Coordinate with estimators, project managers, and operations staff to promote communication and collaboration.
Assist in maintaining prequalification systems and ensuring credentials, certifications, and company information are current.
Curate and manage a library of resumes, project sheets, references, and marketing materials.
Identify and implement improvements to document workflows, CRM use, and information management practices.
Perform additional duties as assigned.

Benefits

Healthcare coverage options, effective the first of the month after hire for eligible full-time employees.
Substantial amount of paid time off.
401(k) with generous employer matching and immediate eligibility; contributions are fully vested.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume