Preconstruction Coordinator

Hedrick Brothers Construction • West Palm Beach, FL

2d

About The Position

The Preconstruction Coordinator supports the early phases of project pursuits by managing bid coordination and subcontractor outreach, organizing project documentation, and maintaining accurate records across Procore, Building Connected, SharePoint, and Compass. The role helps keep the bid process organized, on schedule, and well documented. It is suited to a detail-oriented, tech-savvy person interested in growing in the construction industry.

Requirements

• At least 2 years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfort making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.
• Reliable transportation and a valid Florida driver's license.

Nice To Haves

• Associate's or Bachelor's degree in construction management, engineering, or a related field preferred.
• Proficiency with Microsoft Office, Bluebeam, Adobe Acrobat, Compass, Procore, Building Connected, On-Screen Takeoff, Destini Estimating, and Sage Timberline.

Responsibilities

• Set up bid files in Procore and SharePoint/OneDrive, and timestamp and track incoming plans, specifications, and project documents.
• Support the Preconstruction Team with bid solicitation, distribution of plans and specifications, printing needs, and filing preconstruction documentation.
• Maintain bid status and the subcontractor database in Building Connected.
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Work with the Prequalification Coordinator to identify and prequalify new subcontractors.
• Use Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.
• Create and promptly distribute meeting agendas, minutes, drawing logs, and RFI logs.
• Set up preconstruction meetings, including conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up the project framework in Procore, enter subcontractor, consultant, architect, and owner contact information, and maintain the action items list.

Benefits

• Competitive compensation commensurate with experience.
• Profit sharing and bonus opportunities tied to company and project performance.
• Comprehensive health, dental, and vision coverage.
• Company-provided life insurance and short- and long-term disability protection.
• 401(k) with company match.
• Paid time off and company holidays.
• Paid parental leave.
• Wellness program reimbursement.
• Annual stipend for company-branded apparel.
• Ongoing training and certification support.
• Clear paths for advancement.
• Collaborative, values-driven culture grounded in GRIT.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree