Preconstruction Coordinator / Admin

CORE•Roseville, CA

13d•$60,000 - $80,000•Onsite

About The Position

The Preconstruction Coordinator/Admin supports CORE’s preconstruction team through planning, estimating, procurement, and project startup for K–12, higher education, and civic/municipal projects delivered via progressive design-build, lease leaseback, and CM at Risk. Reporting to the Director of Preconstruction, this role coordinates among preconstruction, operations, owners, architects, consultants, and trade partners. It helps keep bid solicitation, trade partner prequalification, risk assessments, outreach, document control, and project information organized, accurate, and on schedule. This is a detail-driven, in-office position involving multiple active projects and preconstruction assignments. The role coordinates bid packages, trade partner outreach and prequalification, bid meetings and evaluations, bidding documents, compliance tracking, document control, RFIs, estimating data, constructability documentation, takeoffs, GMP and TBR binders, and proposal materials. It also coordinates meetings and client-facing activities, prepares status updates and presentation materials, supports departmental administration and project transitions to operations, and contributes to trade partner relationship-building and preconstruction reporting. The position is based in CORE’s Roseville, California office and is not remote. Occasional local travel and site visits are required, with limited travel to support Bay Area and rural Northern California projects. Compensation is $60,000–$80,000 annually, commensurate with experience, with eligibility for a discretionary year-end bonus.

Requirements

At least 2 years of experience supporting preconstruction, construction operations, project management, procurement, or program management teams.
Ability to read and understand construction drawings, specifications, and scopes of work.
Basic understanding of construction estimating, bidding, and procurement processes.
Strong written and verbal communication skills and comfort coordinating with internal teams, clients, consultants, and trade partners.
Excellent organizational, time-management, and document-control skills, with strong attention to detail and accuracy.
Proficiency with Microsoft Office Suite.
Working knowledge of, or willingness to learn, California public contract requirements, trade partner prequalification, and Skilled and Trained Workforce/union compliance tracking.
Valid California driver’s license and ability to travel locally as needed for site visits, pre-bid walks, and trade partner events.
Ability to manage multiple concurrent bid packages, pursuits, and administrative priorities.
Ability to work in a close team environment and collaborate across offices, disciplines, and project delivery teams.
Ability to walk active construction sites and wear required personal protective equipment during occasional visits.
Ability to sit for prolonged periods and work at a computer.

Nice To Haves

Familiarity with BuildingConnected, Destini, Procore, Bluebeam, and/or DocuSign.
Bachelor’s degree in Construction Management, Business Administration, or a related field; an equivalent combination of education and experience will be considered.
Experience with trade partner prequalification, Skilled and Trained Workforce requirements, or union compliance tracking.

Responsibilities

Set up and manage bid packages and project information in BuildingConnected and Destini, and maintain Bay Area and Sacramento-region bid lists.
Conduct trade partner outreach; verify CORE and district/agency prequalification status, including MEP prequalification; and maintain records.
Coordinate pre-bid meetings, bid walks, descope schedules, and bid evaluations; distribute and track descope homework and bid reconciliation forms.
Prepare and distribute bid forms, clarifications, and addenda; collect bid forms and supporting documentation from trade partners.
Post legal and DVBE advertisements and confirm Skilled and Trained Workforce and union trade partner compliance.
Communicate bid outcomes to trade partners, including notifying unsuccessful bidders.
Assist with California trade partner prequalification and risk assessments.
Develop, organize, track, and distribute construction documents; maintain document control systems and project folders.
Route and track preconstruction RFIs between the design team and client.
Track award history and estimating data; support the self-perform estimating group and process.
Assist with constructability review documentation and perform simple quantity takeoffs.
Prepare GMP and TBR binders and proposal materials, including formatting backup packages and coordinating proposal covers with Marketing.
Coordinate OAC and internal preconstruction meetings; prepare agendas and minutes and follow up on action items.
Coordinate pre-bid walks, client site visits, trade partner fairs, and Drone 360 scheduling.
Prepare EODs and other preconstruction status updates on bidding, procurement, and project coordination activities.
Prepare polished deliverables for presentation to clients, consultants, and trade partners.
Provide administrative support to the department, including scheduling and hosting meetings and events and coordinating travel and meal logistics.
Support transition of projects from preconstruction to operations, including Operations & Maintenance manuals, closeout documentation, and warranty records.
Support BIM Execution Plan coordination and operations handoffs.
Contribute to trade partner relationship-building efforts, including a quarterly trade partner newsletter.
Maintain department project organization and the master project schedule, and hold the team accountable to preconstruction excellence reporting.
Attend and facilitate trade partner events and make occasional local site visits and trips as needed.

Benefits

Medical, dental, and vision insurance options.
HSA/FSA options.
Life and disability insurance.
Paid time off and paid leave.
Tuition reimbursement.
CCG Perks.
Employee Assistance Program.
Basic life and long-term disability coverage at no charge to the employee.
401(k) retirement plan with company match options.
Company-provided cell phone or monthly cell reimbursement.
Company-provided laptop and necessary hardware, software, and job-related tools.
Gas covered for work-related travel.
Eligibility for a discretionary year-end bonus.